Our Digital Scheduling solution is the first step to smarter scheduling.

With this workforce management tool, you can:

With Digital Scheduling, managers can create schedules either from scratch or using templates. The tool provides guidelines on the capacity needed (based on budgets, minimum/maximum location staffing, etc).

The rotas are then sent out via push notification, SMS, and email to every employee. They are then online, up to date, and visible at all times. 


With this tool, you can:

Schedule employees

Manage gaps

Manage and track time and attendance

Manage Leave

Review shift swaps

Map, manage and view availability

View reports

Employees can:

View who they are working with

Take additional shifts

Swap shifts

Manage annual leave

Check in & out of their shifts

Mark their availability 

Submit preferred working times

From scheduled team member to Head Office

Our Digital Scheduling platform is available both on web app and mobile app. We’ve put a lot of work into achieving a best-in-class user experience and regularly get feedback directly from our users. This means that although the Scheduler works on a complex web of data, it’s still easy to use for staff, head office and location managers - on mobile, tablet and PC.

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Improving communication

At Rotageek, we believe that better communication is vital to scheduling. That’s why our rotas are live, interactive, and available on every-day devices. Every user is given a platform where they can instantly view, edit, or request to amend their working hours. This has a significant impact on work-life balance, enabling your employees to have more access and ownership over how their hours are allocated (in line with business needs). 

What's the difference between Digital Scheduling and Autoscheduling?

In short, Digital Scheduling does not automatically create a rota. Autoscheduling does. Digital Scheduling has all the functionalities of Autoscheduling apart from the forecasting capability and automated rota creation.



The Digital Scheduling does significantly reduce the amount of time it takes to create rotas. With Digital Scheduling you can use template rotas, and our tool can provide you with guidelines on the amount of team members you need at any given time and/or budget constraints. Our Autoscheduler, on the other hand, uses machine learning to calculate the amount of demand your shop will be seeing at any given time (based on historic sales data, for example). It then automatically generates rotas based on these forecasts, budget constraints, and team member availability/preference.

Why choose Digital Scheduling over Autoscheduling?

There are some reasons why particular businesses will want to opt for Digital Scheduling over Autoscheduling (at least in the short term).

1. It’s a good stepping stone between paper-based or excel rotas

Some businesses have spent decades creating shifts on paper. Digital Scheduling helps you begin to digitise this process whilst maintaining full autonomy over how hours are assigned. It’s a good way to introduce your team to modern scheduling, without entirely and abruptly revamping how this process is run. In this case, the goal would be to move to Autoscheduling in the longer-term - as this is the fairest and most effective way to schedule your teams.

2. You don’t have enough historic data

Data-driven operations only became the norm a short while ago. Some organisations simply do not have the data necessary to create accurate forecasts. In these cases, we work hand in hand with you to help you data-drive your business. Using Digital Scheduling in the meantime will help you save time and improve scheduling within your teams and locations, whilst building out your data-pool to eventually move on to Autoscheduling.

Contact SAles Team