Updated 24th May 2018
We will continue to build and execute on our existing security practices to ensure we take all reasonable measures to secure and protect your data in accordance with all applicable laws, including the EU Data Protection Directive 95/46/EC, the EU General Data Protection Regulation 2016/679, the EU ePrivacy Directive 2002/58/EC as amended by Directive 2009/136/EC, as amended or superseded from time to time, and any national implementing legislation (“Data Protection Laws”).
Rotageek obtains Personal Data about you from various sources to provide our Services and to manage our Sites. “You” may be a visitor to one of our websites, a user of one or more our Services (“User” or “Organisation”) or an employee of a user (“Employee”). If you are an Employee, Rotageek will generally not collect your Personal Data directly from you. Your agreement with the relevant Organisation should explain how the Organisation shares your personal data with Rotageek, and if you have questions about this sharing, then you should direct those questions to the Organisation.
If at any time you are concerned or have questions about how we might be handling your data, please reach out to our Data Protection Officers at email@example.com
We use the information that we collect from all our services for the following purposes:
We do not share you personal information with companies, organisations or individuals outside of Rotageek except in the following cases:
We make reasonable efforts to ensure a level of security appropriate to the risk associated with the processing of Personal Data. We maintain organisational, technical and administrative measures designed to protect Personal Data within our organisation against unauthorised access, destruction, loss, alteration or misuse.
Your Personal Data is only accessible to a limited number of Rotageek personnel who need access to the information to perform their duties. Anyone with this access is subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of your account has been compromised), please contact us immediately at firstname.lastname@example.org.
If you are a Rotageek User, we retain your Personal Data as long as we are providing the Services to you. We retain Personal Data after we cease providing Services to you, even if you close your Rotageek account, to the extent necessary to comply with our legal and regulatory obligations, and for the purpose of fraud monitoring, detection and prevention. Where we retain data, we do so in accordance with any limitation periods and records retention obligations that are imposed by applicable law.
We review our information collection, storage and processing practices, including physical security measures, to prevent unauthorised access to our systems.
You have a choice regarding our use and disclosure of your Personal Data:
If you no longer want to receive marketing-related emails from us, you may opt-out via the unsubscribe link included in such emails or email email@example.com. We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out of receiving marketing-related emails from us, we may still send you important administrative messages that are required to provide you with our Services.
If You would like to review, correct, or update Personal Data that You have previously disclosed to us, You may do so by signing in to your Rotageek account or by contacting us.
Depending on your location and subject to applicable law, you may have the following rights with regard to the Personal Data we control about you:
In some cases, we retain data for limited periods when it needs to be kept for legitimate business or legal purposes.
We try to ensure that our services protect information from accidental or malicious deletion. Because of this, there may be delays between when you delete something and when copies are deleted from our active and backup systems.
In order to exercise your data protection rights, you may contact Rotageek as described in the Contact Us section below. We take each request seriously. We will comply with your request to the extent required by applicable law. We will not be able to respond to a request if we no longer hold your Personal Data. If you feel that you have not received a satisfactory response from us, you may consult with the data protection authority in your country.
For your protection, we may need to verify your identity before responding to your request, such as verifying that the email address from which you send the request matches your email address that we have on file. If we no longer need to process Personal Data about you in order to provide our Services or our Sites, we will not maintain, acquire or process additional information in order to identify you for the purpose of responding to your request.
If you are a Employee of a Rotageek Organisation, please direct your requests directly to the Organisation. For example, if you are employed or were previously employed by an Organisation using Rotageek as a scheduling provider, and you have a request that is related to the information that you provided, then you should address your request directly to the Organisation.
The Services are not directed to individuals under the age of sixteen (16), and we request that they not provide Personal Data through the Services.
We update this policy from time to time. We will always indicate the date when the latest changes were published. If changes are significant, we’ll provide a more prominent notice by email.
We may at times provide links on our Website to third party websites, including without limitation those owned or managed by our partner networks, affiliates or advertisers. These websites have separate privacy policies, and we therefore cannot accept any responsibility for the content. As such, choosing to follow these links is a choice you make at your own risk, and we advise that you check these websites' individual privacy policies before submitting any personal data.
If you have questions, you can contact Rotageek and our Data Protection Officers at firstname.lastname@example.org. And you can contact your local data protection authority (in the UK, this is the Information Commissioner’s Officer) if you have concerns regarding your rights under local law.