Privacy Policy

RotaGeek Ltd aims to deliver high quality rota design and analysis tools for businesses. To use and access the RotaGeek website (“Our Site”), you will be asked to disclose certain personal information to us. RotaGeek Limited has provided this Privacy Policy (the “Policy”) because we value your right to control what personal information is collected about you and how this information is used. This Policy (together with our Terms of Use and any other documents referred to in it) sets out the basis on which any personal data we collect about you, or that you provide to us, will be processed by us. Please read this Policy carefully to understand how we will treat your personal information and before submitting any personal information to Our Site. By using Our Site, you consent to the collection and use of personal information as outlined in this Policy. If you do not agree to this Policy, please do not use Our Site. Your use of Our Site indicates your acceptance of this Policy and of the collection and use of personal information in accordance with it.

If we make any material changes to this Policy, those changes will be posted on Our Site. You should check Our Site periodically and specifically before you provide any personal information to ensure you are aware of our data processing practices. Your continued use of Our Site following posting of any changes to the Policy will signal your acceptance of such changes.

For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is RotaGeek Limited, 71–75 Shelton Street, London WC2H 9JQ. If you have any questions or comments regarding how we process your personal data or about this Policy, please contact or write to RotaGeek, 71–75 Shelton Street, London WC2H 9JQ.

Information We Collect

Registered Users. You will not be able to use Our Site properly and gain access to the content on Our Site unless you register with us. If you choose to register, you will be asked to complete our Registration Form. A copy is available here. It asks you to provide personal details, including your name and e-mail address. Following registration, you will become a member (a “Member”) and will be able to access Our Site.

IP Addresses and Cookies

Like most websites, Our Site uses web log files to track site usage. When you visit Our Site, we automatically receive the URL of the site from which you came and the site to which you are going. We also receive the internet protocol (IP) address of your computer. We may use this data in an aggregated format to anonymously determine how visitors navigate Our Site and how we may better tailor our services to meet user needs. It is difficult to identify you through your IP address and we make no attempt to do so.

As a result of your visit to Our Site, our web server may directly or indirectly place a "cookie" into your web browser. A cookie is a small piece of information that helps us understand how users navigate Our Site. These cookies contain no personal information, and cannot be linked to any personal information. They are used only to help us understand how visitors navigate Our Site. You may refuse to accept cookies by following the procedures specific to your browser. However, if you do this, you may be unable to access certain parts of Our Site.

How We Will Use Your Information

We may contact you by email with information about RotaGeek Limited and developments in the medical rostering.

You may opt-out of receiving communications from us at any time by contacting us at

Sharing Information with Third Parties

1. Service providers
You should be aware that RotaGeek Limited engages third parties to perform certain services in connection with the operation of Our Site. These third party service providers who have access to your personally identifiable information are authorized to use this information only in a manner consistent with this Policy and for no unrelated purposes.

2. Disclosure of your information
We will not sell, rent or otherwise make available any of your personal information to any persons or companies who could use your personal information for sales purposes or other as described in this Policy. We may however share non-personal aggregated data with third parties. Disclosure of aggregated data will not enable third parties to identify who you are or how to contact you personally.

3. Your user name and details
If you use any of the interactive features on Our Site, such as the forums page, your user name will appear and be accessible to other users of the site throughout the world. You can choose to make other personal information public or private. If you choose to make more personal information available to other users of the site, you do so at your own risk. RotaGeek Limited cannot accept any responsibility for ensuring the privacy of information that you choose to disclose in the public area of the site.

4. Disclosure to law enforcement
In certain circumstances, we may be required to disclose your personal information to law enforcement or other government officials. If this happens we will only disclose the information necessary to comply with the request. We may also, if we deem it necessary, disclose information to prevent a violation of the law and by accepting this Policy, you consent to our doing so, in our sole discretion.

5. Disclosure connected to business transactions
We may also be required to disclose your personal information to the prospective seller or buyer of any business or assets we sell or buy, or if RotaGeek Limited or substantially all of RotaGeek Limited assets are acquired by a third party, in which case personal information we hold will be one of the transferred assets

Access, Correction and Retention of Information

You can review your registered details and amend, add or delete information as desired. You can do this at any time by logging in to your account on Our Site and editing your registered details. If you wish to de-register and for your personal data to be deleted from our records you may contact us at

We may retain certain data contributed by you where necessary to prevent fraud or future abuse, or for legitimate business purposes, such as analysis of aggregated, non-personally-identifiable data or any data required by law. All retained data will continue to be subject to the terms of this Policy.


All information you provide to us is stored on our servers. Your registered details can be accessed only by providing your password. Where you have chosen (or where we have given you) a password that enables you to access certain parts of Our Site, you are responsible for keeping this password confidential. We ask you not to share this password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Our Site; any transmission is at your own risk.


Our Site does not target children and we ask that minors (persons under 18 years) do not submit any personal information to or use Our Site.

Last Updated: 10th February 2014

Data-driven rota planning

Software to solve complex employee scheduling