Why ROI is the ultimate metric when choosing scheduling software

by Rotageek on 26 July 2022

So, you’re in the market for a new rota software solution. How are you going to decide which of the many options is the best one for your business?

It’s an important question. Especially if you’re planning to spend money on your new solution. (Some small businesses save money by using printed sheets or a spreadsheet app to make their rotas and schedules. We’ve discussed previously in this blog why that doesn’t work at bigger scales.)

What you need is a way not only to compare the different vendors – but to see what each solution can do for your bottom line.

In other words, which rota software is going to give you actual, measurable value?

Typically, rota software companies will try to persuade you to buy from them with some combination of the following:

  • Simpler shift planning – saving time
  • Better absence management – saving money
  • Better tools – increasing productivity

But what if it’s all just marketing puffery?

Even if a rota software solution can save you time and money, how do you know it will be worth the time and cost it takes to adopt or switch over to it?

We’ve asked a lot of questions about rota software value. Time for some answers.

The need for clarity

As you may already have seen, at Rotageek we share real numbers on how we’ve helped other businesses and what we expect to deliver for you. Typically, we help our customers save up to 8% on labour spend and increase their sales by improving labour-to-demand match.

But before you’ve even had a conversation with us, you can get a fast and easy calculation of the return on investment (ROI) you can expect from our rota software.

We think having a good ROI forecast is vital when choosing rota software. It helps you see clearly:

  • whether the solution is a good fit for your business
  • whether it’s worth the money
  • how it compares with ROI calculations from other rota software companies

That is, assuming the companies on your shortlist are willing and able to discuss ROI. Not all of them are open with their numbers. Without that clarity, choosing them could be a bit of a gamble.

Your ROI calculation

By now you must be at least a bit curious about your Rotageek ROI numbers – and whether our calculator really is quick and easy.

Well, for a typical business manager with knowledge of the company’s financials, it usually only takes a matter of seconds.

You’ll be asked for six simple numbers: how many branches you have, your total employees, average sales volume, average hourly rate, hours spent per week on scheduling, and average labour budget per branch.

When you hit that red button, you’ll see your ROI calculation instantly. The estimates you’ll get include:

  • Annual revenue increase by correcting labour misalignment (£)
  • Savings in time theft reduction (£)
  • Total hours realigned per year (hours)

With these numbers, you can instantly see how Rotageek can pay for itself and add value to your business.

There’s no better way to see if our rota software is right for you. And that’s why we think ROI is the best metric when choosing scheduling software – we hope you’ll give it a try!

Try Rotageek’s ROI calculator


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