Auto Scheduling Software | AI Powered Automated Scheduler

Take your workforce management solution to the next level with Auto Scheduling. Our Digital Scheduling solution is a game-changer - but is your schedule as optimised as it can be for both your workforce and your organisation?

Auto Scheduler, our algorithm-based and AI driven solution, schedules your labour at the click of a button. Used by some of the world’s leading businesses, it builds on the features of our Digital Scheduling solution, to automate and optimise rotas in around 30 seconds.

Auto Scheduler satisfies staffing needs for each setting or location by analysing hundreds of variables including staff skills, availability, preferences, fairness and pre-defined rules. And you can approve and share the final version instantly with employees via the Rotageek app.

With AI and automation at its heart, Auto Scheduler stands apart from competitors in its ability to create and assign every shift and break, eradicating gaps and create stress free workforce management, all at the click of a button.

Unique To Your Workforce.

Auto Scheduler optimises staff schedules to provide a unique workforce solution for your organisation and people. By feeding in your rules and needs, the final optimised schedule reflects ever-changing variables including staffing levels, budgets, internal policies and fairness. Never create a manual schedule or rota again and be assured your automated schedule adheres to complex and regulatory factors, considering individual staff preferences too. Look forward to a 25% improvement in shift-demand accuracy without painful spreadsheet formulas.

Your Schedule, Your Way.

Auto Scheduler analyses multiple variables and potential schedules are scored on their suitability. The optimal rota is presented as a draft, with a fit-to-demand score as a percentage.

Set the minimum and maximum staffing levels to meet service objectives, take into account seasonal peaks and trends, and ensure the right staff with the right skill sets are assigned to the shifts. Whether you need a short-term or long-term shift plan, you can create optimised rotas a week in advance, or a year ahead.

Before your optimised schedule is published, Auto Scheduler checks parameters and flags any issues to be aware of, keeping you in control and providing reassurance, so you can confidently sharing your schedule with employees.

Fast, Optimised Rotas.

Enjoy fast and accurate rostering - Rotageek’s pioneering workforce automated algorithm reduces schedule-related admin from hours per day to just minutes, freeing up you and your employees to focus on value-added tasks to continually improve your workforce management. Create and share optimised rotas in a click, with the flexibility to edit as needed with the same drag and drop functionality as our Digital Scheduling solution too. Not only does automated scheduling save time on rota creation, it means you won’t need to double or triple check data or face the headache of filling gaps.

Results-Driven Scheduling.

Auto Scheduler drives measurable financial, reputational and loyalty results that matter to your organisation. Besides the huge time-saving benefits, our customers tell us they save on labour spend through optimised scheduling, as the right people with the right skills are on shift in every location. As a result, the customer experience or care provision improves, boosting NPS (net promoter score). Employees are also inclined to feel heard and become loyal staff when fairness rules are adhered to and a work-life balance respected.

“Autoscheduling provides our teams a much fairer way to plan their rotas, they achieve a better match to customer demand across the week, ensure coverage of necessary skills, and they also save time while doing it compared to using a spreadsheet file.”

Diana Gulinescu - Retail Experience Manager, Sephora Middle East

Full case study >

Is Autoscheduling right for my business?

From retail to healthcare, hospitality and leisure, Autoscheduler is transforming the way that businesses create and manage their staff rotas. It also provides a digital workforce management solution for professional sectors that takes the pain out of planning for fluctuating customer, patient or visitor demand.

Medium to large-scale employers in particular benefit from having the ability to align the skills and availability of their workforce with their staffing needs, whilst monitoring labour spending. Simply input your parameters, such as individual staff preferences, seasonal demand, regulatory factors, your budget and internal policies, before our pioneering algorithm creates a shareable rota in just one click.
What are the key benefits of Autoscheduling?
Autoscheduling delivers numerous benefits for employees, managers and employers, including:
- Control
  You can set minimum and maximum staffing levels to ensure your business is primed to meet its service, care and business objectives. Autoscheduler is sure to have your back during seasonal peak times and employment trends.
- Accuracy
  Businesses need to ensure that the rotas they send out to employees are spot-on first time around. Autoscheduler provides a rating for each schedule and flags potential issues, allowing you to review before release.
- User-friendliness
  Mirroring our digital scheduling and roster software, Autoscheduler’s interface could not be simpler. Flexible, its intuitive drag-and-drop functionality enables amendments or cancellations within the submitted schedule. Employees will appreciate receiving notifications via the app to update them on any changes. Managers will eliminate the need to call or text each team member individually.
- Informative
  Autoscheduler presents businesses with a schedule score and analysis feature before sending the rotas to your staff. Anticipating whether the draft rota will compromise any of the rules that you have predefined, our AI algorithm generates a fit-to-demand score. This percentage allows you to edit; improving the communication process.
Is Autoscheduling a worthwhile investment?

What would you say if we offered to save your business time, money and employee absences, whilst eliminating user error? Automating your rota planning and its communication removes the headache of creating a rota manually. What had traditionally taken days can now be produced in seconds. Freeing your management personnel to add value elsewhere.

Expect Autoscheduler’s workforce management software to deliver a financial return. Our customers report an 8% reduction in labour spend. Calculate your savings and be confident in your decision by reading the 6 misconceptions of implementing employee scheduling software. Expect the very best in Autoscheduling including a 25% improvement in accuracy across the board.

This translates into satisfied customers, reduced absenteeism and a better quality of customer-facing service; reflecting positively on your business’s standing.

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

Digital Scheduling

Take a self guided product tour

Watch a 6 minute demo

Scheduling & Workforce Management RFP Template

Scheduling & Workforce Management RFP Template

Watch a 6 minute demo

AUTOMATIC ROTA SCHEDULING

Auto Scheduling

One click, a million combinations – an automatic scheduling solution that optimises staff rotas in seconds.

Unique To Your Workforce.

Your Schedule, Your Way.

Fast, Optimised Rotas.

Results-Driven Scheduling.

How it works.

“Autoscheduling provides our teams a much fairer way to plan their rotas, they achieve a better match to customer demand across the week, ensure coverage of necessary skills, and they also save time while doing it compared to using a spreadsheet file.”

FAQs