Hospitality Scheduling.

Serving up automated hospitality rotas with first-class service.

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Increase your orders

Customers served quickly and efficiently, will improve conversion, keep them ordering more and increase your day's takings.

Match labour to demand

Create optimised rotas for your seasonal/casual workers and full time staff at the click of a button, and improve your labour to demand match by up to 25%.

Improve customer experience

Make your venue the destination of choice by ensuring the right staffing level at the right time, for a great customer experience.

Engage your employees

Communicate with employees via a self service app where they can manage leave requests, see availability, add preferences and drop, swap or pick up shifts.

Stay compliant

Build schedules that warn you if you're not complying with working time directives, contractual obligations and pay rules. And always ensure you're distributing those unsociable hours fairly.

Retain your staff

In a high turnover industry, retain your staff by providing them with a schedule that works for them and ensures they are paid correctly on pay day.
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“Rotageek allows our General Managers in shops to plan their staff rotas more precisely, with greater insight into what skill sets they need on the floor during busy periods. This allows our GMs and their teams to focus on delivering great service to our customers.”

Mark Corney - Global Operations Development, Pret A Manger

Read the case study >

Hospitality workforce solutions.

More than just scheduling, Rotageek offers a solution that optimises your workforce management in your hospitality business. 

Digital Scheduling + Auto Scheduling + Forecasting
Digital Scheduling + Auto Scheduling + Forecasting
Features
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively

For all businesses across the hospitality landscape

- Restaurants
- Cafes
- Bars & Clubs
- Fast Food
- Food Services
- Hotels
- Airport Hospitality
- Leisure Resorts
- Venue with F&B
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Intuitive digital schedules.

Improve the everyday with a cloud-based scheduling platform that outshines and outsmarts paper-based systems. Built with ease-of-use in mind, create optimised hospitality staff schedules that are fair, compliant and reflect pre-defined shifts and shift patterns. Completely flexible and updated in real-time, requests and shift swaps are actioned at the touch of a button from a smartphone, tablet or desktop. 

Digital Scheduling >

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Optimise hospitality schedules.

In just thirty seconds, our autoscheduling tool can generate millions of combinations of hospitality schedules, proposing a final solution that ticks all the boxes. Maximise budgets and customer service by targeting skill coverage and preferences whilst meeting legal and internal compliance. Fill all shifts months in advance without spending hours (or days) on admin and data entry.

Autoscheduling >

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Forecast your demand.

With Rotageek’s forecasting solution, AI and algorithms do the hard work for you. Align labour to demand and achieve operational intelligence through machine learning, by predicting footfall, peaks and lulls based on your own real data. Create even smarter schedules and improve labour to demand alignment by up to 25% compared to traditional methods. 

Forecasting >

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Book a demo

Ready to talk?

Chat to our scheduling experts for advice or a no-obligation demo.

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