Retail Scheduling.

Retail scheduling reinvented – move to the cloud in confidence and discover smart digital tools.

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Your scheduling saviour

We're disrupting traditional employee scheduling to optimise the experience for retailers, staff and customers. By digitising key tasks such as rota creation, time and attendance, shift swaps and employee communications , you can look forward to error-free workforce management and smarter labour alignment for better service, sales and NPS. 

Seamlessly integrating with HCM, Payroll and ERP solutions, our intuitive solution makes scheduling a breeze, even for technophobes. Advanced autoscheduling and forecasting options use the power of artificial intelligence (AI) to create truly optimised staff schedules that meet your fluctuating customer demand. 

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Empower your teams with smart scheduling tools and reduce schedule-related admin by up to 80% to give retail managers and customer-facing staff more time for strategic tasks, job satisfaction and getting stuff done.

The scheduling solution of choice for leading retail organisations...

Retail Solutions

Digital Scheduling
Digital Scheduling
Improve the everyday with a cloud-based scheduling platform that outshines and outsmarts paper-based systems. Built with ease-of-use in mind, create optimised retail staff schedules that are fair, compliant and reflect pre-defined shifts and shift patterns. Completely flexible and updated in real-time, requests and shift swaps are actioned at the touch of a button from a smartphone, tablet or desktop. 
Explore Digital Scheduling
Autoscheduling
Autoscheduling
In just thirty seconds, our autoscheduling tool can generate millions of combinations of retail schedules, proposing a final solution that ticks all the boxes. Maximise budgets and customer service by targeting skill coverage and preferences whilst meeting legal and internal compliance. Fill all shifts months in advance without spending hours (or days) on admin and data entry.
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Forecasting
Forecasting
With Rotageek’s forecasting solution, AI and algorithms do the hard work for you. Align labour to demand and achieve operational intelligence through machine learning, by predicting footfall, peaks and lulls based on your own real data. Create even smarter schedules and improve labour to demand alignment by up to 25% compared to traditional methods. The result? Increased basket size and increased revenue. 
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Time & Attendance
Time & Attendance
Automating time and attendance ensures fairness, accuracy and mitigates disputes. Rotageek’s secure, cloud-hosted time and attendance software eliminates time theft and empowers staff to clock on and off shifts using either their smartphone or a clocking-in device on premise. Armed with a dynamic summary of hours worked and costs, retail managers can analyse and run reports with ease and negate payroll errors and delays, all improving your bottom line. 
Explore Time & Attendance
Employee Engagement
Employee Engagement
Packed with self-service features, empower employees with an app that makes life easier and supports a work/life balance. Incorporating leave requests, availability, preferences and dropping or swapping shifts, employee-centric rostering helps recruit and retain talent and ultimately optimise sales. Maintain effective communications through the app, including push notifications for shift reminders and status changes.
Explore Employee Engagement
Integrations
Integrations
We’re the geeks, so you don’t have to be. Our online platform and software are tech-agnostic, already integrating with critical human resource (HCM), payroll, T&A and footfall systems (and more) via public APIs or through file transfer on SFTP. This is a key differentiator, as not all retail workforce management systems have interoperability capabilities that save you time and enable business intelligence. 
Explore Integrations

Explore our features for retail

Launch Core WFM Optimise +Autoscheduler Predict +Forecasting

Lift off to cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Data-driven AI that predicts fluctuating labour demand and more

 Launch Lift off to cloud-based scheduling that's digitalised and simplified Optimise Create perfectly optimised schedules at the click of a button Predict Data-driven AI that predicts fluctuating labour demand and more
Features Core WFM +Autoscheduler +Forecasting
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively
“Rotageek helped us fulfil our company’s vision – one system that makes scheduling simple for everyone, supporting us to improve every day.”
Hardik Dave - Lead Project Manager, The Perfume Shop
View case study
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Serving all retail organisations

From supermarkets to car show rooms, Rotageek is your perfect retail scheduling partner.

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RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

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