How does automated staff forecasting work?

Staff forecasting software flags changes in demand sure to impact who you need and where you need them at different times. Making effective use of supply and demand models, Rotageek accounts for your business budget, service levels, and staff availability. So you can make employment and scheduling decisions in advance, based on data rather than intuition. Key features of Rotageek include: Demand forecasting Autoscheduling Leave & swaps management HR & Payroll integrations

How does staff forecasting software make use of AI?

We’re the geeks so you don’t have to be. Rotageek is integrated with a custom-configured machine learning algorithm that factors in your staffing levels and makes accurate predictions of demand. With automatic reference to relevant data points, you’re able to create schedules that align with trends, time, and resources. And with Rotageek AI taking care of fluctuating labour demand, you’re free to focus on what matters, like spending more time with your customers.

Is staff forecasting software suitable for healthcare organisations?

Originally designed by medics for medics, Rotageek links with patient check-ins and other relevant data points to forecast demand down to a 15-minute interval. You can be confident of achieving SLAs, health and safety, and organisational targets with such accurate predictions. Our complete workforce management solution creates bespoke and optimised staff rosters without the headache.

Is staff forecasting software more effective than manual or spreadsheet-based forecasting?

With advanced data-driven forecasting capabilities, there’s no denying that Rotageek is more effective than a human or spreadsheet. Drawing on concrete data you can save significant amounts of time, scheduling to meet customer or patient demand. Users of our staff forecasting software have reported a 25% improvement in shift-demand accuracy. *Moves spreadsheet to the bin.*

Does staff forecasting software integrate with other IT tools?

Designed to work with our pioneering Autoscheduler, the Rotageek online platform and software package is designed for seamless integration. So you can start making precise forecasts based on the most relevant business data in next to no time. All that’s needed is a single week of data to begin forecasting with Rotageek.

How does the use of forecasting software impact workforce management?

Rotageek staff Forecasting software enables you to make data-driven decisions in advance. So you can arrange for the right people to be in the right places at the right times. Which in turn fosters a positive and supportive employee environment that drives staff retention. And with happy staff come happier customers! Leaving you to enjoy a competitive edge, with automated forecasting software that looks after your employees and your bottom line.

Is staff forecasting software expensive?

Scheduling smarter is kind on the environment, resources, as well as your pocket. Find out your return on a smart scheduling solution with our free and easy to use ROI Calculator. With the creation of precise labour and workforce schedules, customers have reported an 8% reduction in labour spend through the optimisation and maximisation of contract types, skill sets, and availability across locations. Not only does staff forecasting deliver an outstanding ROI, it helps reduce the burden of stress, time, and churn. Speak to a geek to find out about the range of cost-effective options.

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- Rota Software & Digital Scheduling Switch to Rotageek's fully cloud-based 'Digital Scheduling' software, that’s simple and smart.
- Autoscheduling One click, a million combinations – Rotageek's 'Autoscheduling' automates and optimises staff rotas for you in seconds.
- Forecasting Perfectly predict your workforce labour to demand, and create the perfect schedule or rota every time with Rotageek's 'Forecasting'..
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- View All Features View all of our workforce management solutions
- Clocking In App Our smartphone clocking-in app saves businesses time and money
- Shift Planning App Plan shifts using our AI powered schedule management system
- Leave & Absence Management Request, approve, and track leave and absence for your workforce from one solution.
- Timesheet Tracking & Attendance Time is precious - so let our time and attendance solution manage it efficiently in the cloud.
- Insights Customisable reporting to track the metrics that matter.
- Integrations Create a best of breed workforce management solution with seamless, secure and smart integration with Rotageek.
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- Retail Helping retailers spend 1:1 time with customers - not the rota.
- Hospitality Serving the hospitality industry with first-class rotas.
- Entertainment & Leisure Game-changing scheduling as engaging as your business.
- Healthcare Whether you're a private service or large trust, Rotageek is here to help.
- Other Services Helping a host of workforces to meet fluctuating demand.
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- Why Rotageek? What makes us a different type of scheduling solution?
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Workforce Forecasting.

Forecast your workforce labour to demand, and create the perfectschedule or rota everytime.

Our workforce, staff and resource forecasting technology predicts your demand to optimise schedules and rotas for your staff and workforce.

Following the data, rather than intuition, align your labour to demand using different models to suit your budget, service levels and staff availability. Rotageek’s forecasting algorithms combine historic data, trends and events to predict the labour demand for each task by location, down to 15-minute increments.

Increase basket size, conversion rate and NPS scores with trailblazing workforce forecasting that’s future-ready. Share optimised schedules months in advance, with the power to edit from any connected device.

Cost-efficient forecasting and scheduling.

Maintain a competitive edge cost-effectively, by forecasting your labour and workforce schedules with precision. Our forecasting algorithm results in a resilient planning strategy, optimising budgets to prioritise customer service. Forecasting benefits the wider business, as well as HR, payroll and workforce management teams. Our customers report an 8% saving on labour spend by optimising and maximising contract types, skillset and availability across locations, boosting ROI and leaving more budget to invest where it’s needed most.

Smart workforce forecasting.

Outsmarting traditional scheduling and legacy software, data-driven forecasting performs what a human or a spreadsheet can’t. Have the right staff on the right shift, and be guided by the data rather than intuition. Our customers have reported achieving a 25% improvement in shift-demand accuracy with our forecasting solution. With optimised, forecasted staff schedules your employees won’t be underworked or overburdened, boosting the employee experience. They can focus on their role, delighting customers and converting sales.

Evidence based customer demand.

Minimise disputes or uncertainty by implementing evidence-based scheduling that justifies decisions. Through harnessing the power of AI, your workforce management continually improves and adapts in response to customer demands. Stand out as a pioneering employer with digitised scheduling processes that look after your workforce – as well as your bottom line.

Granular forecasting

Variables impacting staffing requirements can fluctuate frequently, so Rotageek provides 15-minute granularity forecasting for a defined location or task. Never miss a sales opportunity and always meet SLAs, health and safety and business targets that depend on accurate staffing, resources and appropriate skill sets.

Top down forecasting

Set your labour budget by hours or spend, and apply it to your forecasting process. And when used with Autoscheduler you can supplement your forecast with pertinent business rules, such as minimum staffing levels at a defined point in time or relating to a task, down to 15 minute intervals.

Bottom up forecasting

Apply a bottom up forecasting labour model to show the best time to schedule employees, centred on your customer or patient needs. With task durations set by you (for example how long it takes to serve a customer) and using trends, events and historical analysis, labour requirements per hour are forecasted, and shifts or schedule gaps are filled accordingly.

Unique data points

Historic data analysis is a key part of forecasting future labour demand. Unique data points with time stamps that are pertinent to a task or location, are fed into the forecasting algorithm. These could be patient check-ins in a healthcare setting, or transactions, footfall or click and collect orders in a retail outlet. Multiple forecasts can be used if there are several tasks to schedule labour for, such as till operators as well as sales floor staff.

Trends and events

Besides unique data points, forecasting is driven by trends and events relating to your sector, business and environment. From seasonal holidays such as Easter to special events or busy periods such as a mid-year sale, three forecasting algorithms run concurrently to arrive at an optimised schedule that factors in trends and events impacting future labour and skill demand.

Forecasting Integrations

To ensure all relevant data is fed into the forecasting tool for optimised scheduling, our online platform and software are tech-agnostic for seamless integration. This interoperability capability gets you up and running with Rotageek quickly, benefitting from business intelligence driven by critical raw data feeds (such as footfall systems) via public APIs or through file transfer on SFTP. We can work with just a week’s worth of data to start forecasting.

“Rotageek allows our General Managers in shops to plan their staff rotas more precisely, with greater insight into what skill sets they need on the floor during busy periods. This allows our GMs and their teams to focus on delivering great service to our customers.”

Mark Corney - Global Operations Development, Pret A Manger

Read Full Case Study >

How does automated staff forecasting work?
Staff forecasting software flags changes in demand sure to impact who you need and where you need them at different times. Making effective use of supply and demand models, Rotageek accounts for your business budget, service levels, and staff availability. So you can make employment and scheduling decisions in advance, based on data rather than intuition.

Key features of Rotageek include:
- Demand forecasting
- Autoscheduling
- Leave & swaps management
- HR & Payroll integrations
How does staff forecasting software make use of AI?

We’re the geeks so you don’t have to be. Rotageek is integrated with a custom-configured machine learning algorithm that factors in your staffing levels and makes accurate predictions of demand. With automatic reference to relevant data points, you’re able to create schedules that align with trends, time, and resources. And with Rotageek AI taking care of fluctuating labour demand, you’re free to focus on what matters, like spending more time with your customers.
Is staff forecasting software suitable for healthcare organisations?

Originally designed by medics for medics, Rotageek links with patient check-ins and other relevant data points to forecast demand down to a 15-minute interval. You can be confident of achieving SLAs, health and safety, and organisational targets with such accurate predictions. Our complete workforce management solution creates bespoke and optimised staff rosters without the headache.
Is staff forecasting software more effective than manual or spreadsheet-based forecasting?

With advanced data-driven forecasting capabilities, there’s no denying that Rotageek is more effective than a human or spreadsheet. Drawing on concrete data you can save significant amounts of time, scheduling to meet customer or patient demand. Users of our staff forecasting software have reported a 25% improvement in shift-demand accuracy. *Moves spreadsheet to the bin.*
Does staff forecasting software integrate with other IT tools?

Designed to work with our pioneering Autoscheduler, the Rotageek online platform and software package is designed for seamless integration. So you can start making precise forecasts based on the most relevant business data in next to no time. All that’s needed is a single week of data to begin forecasting with Rotageek.
How does the use of forecasting software impact workforce management?

Rotageek staff Forecasting software enables you to make data-driven decisions in advance. So you can arrange for the right people to be in the right places at the right times. Which in turn fosters a positive and supportive employee environment that drives staff retention. And with happy staff come happier customers! Leaving you to enjoy a competitive edge, with automated forecasting software that looks after your employees and your bottom line.
Is staff forecasting software expensive?

Scheduling smarter is kind on the environment, resources, as well as your pocket. Find out your return on a smart scheduling solution with our free and easy to use ROI Calculator. With the creation of precise labour and workforce schedules, customers have reported an 8% reduction in labour spend through the optimisation and maximisation of contract types, skill sets, and availability across locations. Not only does staff forecasting deliver an outstanding ROI, it helps reduce the burden of stress, time, and churn. Speak to a geek to find out about the range of cost-effective options.

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