Workforce Forecasting.

Forecast your workforce labour to demand, and create the perfectschedule or rota everytime.

Our workforce, staff and resource forecasting technology predicts your demand to optimise schedules and rotas for your staff and workforce.

Following the data, rather than intuition, align your labour to demand using different models to suit your budget, service levels and staff availability. Rotageek’s forecasting algorithms combine historic data, trends and events to predict the labour demand for each task by location, down to 15-minute increments.

Increase basket size, conversion rate and NPS scores with trailblazing workforce forecasting that’s future-ready. Share optimised schedules months in advance, with the power to edit from any connected device.


Cost-efficient forecasting and scheduling.

Maintain a competitive edge cost-effectively, by forecasting your labour and workforce schedules with precision. Our forecasting algorithm results in a resilient planning strategy, optimising budgets to prioritise customer service. Forecasting benefits the wider business, as well as HR, payroll and workforce management teams. Our customers report an 8% saving on labour spend by optimising and maximising contract types, skillset and availability across locations, boosting ROI and leaving more budget to invest where it’s needed most.


Smart workforce forecasting.

Outsmarting traditional scheduling and legacy software, data-driven forecasting performs what a human or a spreadsheet can’t. Have the right staff on the right shift, and be guided by the data rather than intuition. Our customers have reported achieving a 25% improvement in shift-demand accuracy with our forecasting solution. With optimised, forecasted staff schedules your employees won’t be underworked or overburdened, boosting the employee experience. They can focus on their role, delighting customers and converting sales.


Evidence based customer demand.

Minimise disputes or uncertainty by implementing evidence-based scheduling that justifies decisions. Through harnessing the power of AI, your workforce management continually improves and adapts in response to customer demands. Stand out as a pioneering employer with digitised scheduling processes that look after your workforce – as well as your bottom line.

How it works

Used in tandem with the pioneering Autoscheduler, Rotageek’s Forecasting solution uses any data point, for example, store footfall, transactions or patient check-ins to perfectly predict future demand down to a 15 minute interval.

With a custom-configured machine learning algorithm, it takes into account your staffing levels to accurately forecast labour demand and support the Autoscheduler in delivering even better schedules to suit your business.


Highlights of our Forecasting Solution

Granular forecasting
Granular forecasting
Variables impacting staffing requirements can fluctuate frequently, so Rotageek provides 15-minute granularity forecasting for a defined location or task. Never miss a sales opportunity and always meet SLAs, health and safety and business targets that depend on accurate staffing, resources and appropriate skill sets.
Top down forecasting
Top down forecasting
Set your labour budget by hours or spend, and apply it to your forecasting process. And when used with Autoscheduler you can supplement your forecast with pertinent business rules, such as minimum staffing levels at a defined point in time or relating to a task, down to 15 minute intervals.
Bottom up forecasting
Bottom up forecasting
Apply a bottom up forecasting labour model to show the best time to schedule employees, centred on your customer or patient needs. With task durations set by you (for example how long it takes to serve a customer) and using trends, events and historical analysis, labour requirements per hour are forecasted, and shifts or schedule gaps are filled accordingly.
Unique data points
Unique data points
Historic data analysis is a key part of forecasting future labour demand. Unique data points with time stamps that are pertinent to a task or location, are fed into the forecasting algorithm. These could be patient check-ins in a healthcare setting, or transactions, footfall or click and collect orders in a retail outlet. Multiple forecasts can be used if there are several tasks to schedule labour for, such as till operators as well as sales floor staff.
Trends and events
Trends and events
Besides unique data points, forecasting is driven by trends and events relating to your sector, business and environment. From seasonal holidays such as Easter to special events or busy periods such as a mid-year sale, three forecasting algorithms run concurrently to arrive at an optimised schedule that factors in trends and events impacting future labour and skill demand.
Forecasting Integrations
Forecasting Integrations
To ensure all relevant data is fed into the forecasting tool for optimised scheduling, our online platform and software are tech-agnostic for seamless integration. This interoperability capability gets you up and running with Rotageek quickly, benefitting from business intelligence driven by critical raw data feeds (such as footfall systems) via public APIs or through file transfer on SFTP. We can work with just a week’s worth of data to start forecasting.

“Rotageek allows our General Managers in shops to plan their staff rotas more precisely, with greater insight into what skill sets they need on the floor during busy periods. This allows our GMs and their teams to focus on delivering great service to our customers.”

Mark Corney - Global Operations Development, Pret A Manger

Frequently asked questions

  • How does automated staff forecasting work?
  • How does staff forecasting software make use of AI?
  • Is staff forecasting software suitable for healthcare organisations?
  • Is staff forecasting software more effective than manual or spreadsheet-based forecasting?
  • Does staff forecasting software integrate with other IT tools?
  • How does the use of forecasting software impact workforce management?
  • Is staff forecasting software expensive?
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