Auto Scheduling.

One click, a million combinations – Autoscheduler software that automates and optimises staff rotas in seconds.

Digital schedules and rotas are a real game-changer - but is your schedule as optimised as it can be for both your workforce and your organisation? Enter Autoscheduler, our algorithm-based, AI driven, rota solution that makes the impossible possible. Used by some of the world’s leading businesses, it builds on the features of our digital schedule and rota solution, to automate and optimise rotas in around 30 seconds.

Autoscheduler satisfies staffing needs for each setting or location by analysing hundreds of variables including staff skills, availability, preferences, fairness and pre-defined rules. And you can approve and share the final version instantly with employees via the Rotageek app.

With AI and automation at its heart, Autoscheduler stands apart from competitors in its ability to create and assign every shift and break, eradicating gaps and stress, all at the click of a button.


Unique to your workforce.

Autoscheduler optimises staff schedules across all sectors, with the capability to provide a unique solution for your organisation and people. By feeding in your rules and needs, the final optimised schedule reflects ever-changing variables including staffing levels, budgets, internal policies and fairness. Never create a manual schedule or rota again and be assured your automated schedule adheres to complex and regulatory factors, considering individual staff preferences too. Look forward to a 25% improvement in shift-demand accuracy without painful spreadsheet formulas.


Fast, optimised rotas.

Enjoy rapid rostering with the help of AI driven technology. Rotageek’s pioneering workforce automating algorithm reduces schedule-related admin from hours or days to just minutes, freeing up you and your employees to focus on value-added tasks to continually improve your workforce management. Create and share optimised rotas in a click, with the flexibility to edit as needed with the same drag and drop functionality as our digital scheduling and rota solution too. Not only does automated scheduling save time on rota creation, it means you won’t need to double or triple check data or face the headache of filling gaps.


Results driven scheduling.

Autoscheduler drives measurable financial, reputational and loyalty results that matter to your organisation. Besides the huge time-saving benefits, Rotageek’s customers report 8% saving on labour spend through optimised scheduling, ensuring the right people with the right skills are on shift in every location. As a result, the customer experience or care provision improves, boosting NPS (net promoter score) with a 7% increase. Employees are also inclined to rate or review employers highly when codified fairness rules are adhered to and a work-life balance respected.

How it works

Autoscheduler truly optimises schedules by creating and assigning shifts in tandem, generating millions of combinations of schedules and only proposing a final schedule where every shift is assigned to an employee.

Feed in your business rules and data to create a truly optimised schedule ready to share within seconds.


Highlights of Autoscheduling

Minimum and maximum staffing levels
Minimum and maximum staffing levels
Rotageek enables you to set the minimum and maximum staffing levels your business requires to meet service, care or business objectives, taking into account seasonal peaks and trends. Practicality constraints are also considered, especially if distancing rules are implemented or changed quickly, so every schedule is realistic as well as optimised.
Location and date range
Location and date range
Autoscheduler is as flexible as it is powerful. Whether you need a short-term or long-term shift plan, you can create optimised rotas a week in advance, or a year ahead, in less than 30 seconds for your chosen locations. Provide staff with notifications of future shifts so they can plan accordingly, swap shifts or drop shifts. This promotes employee engagement and reduced absenteeism.
Pre-scheduling check
Pre-scheduling check
Before your optimised schedule is generated, Autoscheduler checks parameters and flags any issues to be aware of.  Keeping you in control and providing reassurance, the pre-flight check ensures you’re happy to proceed before pressing the button and confidently sharing your schedule with employees.
Schedule score and analysis
Schedule score and analysis
As Rotageek’s AI algorithm analyses multiple variables at record speed, potential schedules are scored on their suitability. The optimal rota is presented as a draft, with a fit-to-demand score as a percentage. A lower percentage indicates any areas that violate pre-defined rules, for you to override or take action on. 
Drag and drop
Drag and drop
Offering the same speedy, intuitive functionality as digital scheduling and rosters, managers can edit or delete shifts whilst in the interface by simply dragging and dropping. Employees will be notified via the app every time a change is made, so no need to text, call or leave paper notes for staff to pick up.
We’re the geeks, so you don’t have to be. Our online platform and software are tech-agnostic, already integrating with critical systems (and more) via public APIs or through file transfer on SFTP. Interoperability is our speciality, saving you time and enabling business intelligence. We connect the dots to deliver best-in-class functionality. 

“Autoscheduling provides our teams a much fairer way to plan their rotas, they achieve a better match to customer demand across the week, ensure coverage of necessary skills, and they also save time while doing it compared to using a spreadsheet file.”

Diana Gulinescu - Retail Experience Manager, Sephora Middle East

Frequently asked questions

  • Is Autoscheduling right for my business?
  • What if my teams work from different locations?
  • What are the key benefits of Autoscheduling?
  • Is Autoscheduling a worthwhile investment?
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