Digital Rota Software

Cloud–based workforce rota and scheduling software - an app for rota planning that’s simple and smart.

Our rota and staff scheduling solution promise is simple – to modernise and optimise what has been previously done on paper or legacy systems. Switch to our digital rostering solution and create, edit, manage and share optimised staff rotas using one intuitive dashboard. Cut down the shift scheduling admin, with core features that account for shift patterns, skills, preferences and HR rules, every shift.

Providing a seamless experience across devices, including tablets and mobiles, staff and managers can self-serve their scheduling requests, pick up shifts and complete time and attendance on-the-go.

Paperwork is exactly that – work – so switch to a modern cloud-based platform and reduce schedule-related admin by up to 80%.

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Build Rotas & Schedules Effortlessly.

Championing busy people, Rotageek gets you up and scheduling quickly, with minimal training and maximum efficiency. Build your perfect schedule or roster, and broadcast shifts to staff through the Rotageek app, ensuring all shift scheduling is organised you’re never short staffed. Whether you’re desk-based, ward-based or always on the move, our cloud-based workforce management software will keep you on top of your workforce rotas , on-the-go and at any time.

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Engage your Workforce.

Rotageek’s intuitive mobile workforce and rota app nurtures a positive culture where employees thrive, helping you attract and retain top talent. Staff feel empowered to proactively own their rota , with self-serve tools to manage leave, absence, shift swaps and overtime, boosting productivity and accountability. Award-winning support from Rotageek, including live chat in-app functionality, reduces workload for your managers and IT teams too.

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Intelligent Scheduling.

Track and analyse the metrics that matter to your business through Rotageek’s simple, powerful reporting capability. Customisable, real-time analysis on staff, skills and costs enables you to achieve more in less time compared to traditional reporting methods. Continually drive performance and ROI by making smart decisions based on data rather than guesswork.

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Cost-effective rosters and schedules.

As well as the admin time costs saved with intuitive digital scheduling, the Rotageek solution also helps to save on labour costs. Manage labour allocation and track labour spend effectively to maximise budgets see where your staffing levels can be improved.

Features of our Digital Scheduling Solution

Drag & Drop
Drag & Drop
Use simple, intuitive drag and drop functionality to edit and optimise schedules and rotas in minutes, notifying employees every time a change or update is made.  Easily clone schedules and plan rotas in advance as needed. With drill down capabilities on locations, tasks, positions or contract types in the builder, it’s simple to create the perfect schedule every time.
Shift Patterns
Shift Patterns
Align scheduling to workforce preferences and rules by inputting shift patterns for all or selected employees. When you create or edit a new schedule, Rotageek ensures pre-defined shifts are reflected, keeping employees happy and meeting contractual compliance.
Leave & Absence Management
Leave & Absence Management
Manage absence and leave effortlessly through the app. Set types of leave available to employees, including holiday, study leave and parental leave and empower staff to view balances, submit requests and see a real-time status of approvals, rejections or notes on outstanding requests.
Clocking in and out
Clocking in and out
Encourage accountability and transparency through clock in and out functionality with our workforce app that can be downloaded  onto employees' own smartphones. With options including photo capture, geo-location, and hardware as needed, managers will always know who’s where when, eliminating time theft and disputes.
Secure sign-on
Secure sign-on
Offering user authentication and single sign-on capability, all Rotageek users can access the areas they have permission for and perform scheduling tasks in a few clicks. Enterprise-grade security ensures your employee and business data is protected and GDPR compliant.
Integrations
Integrations
We’re the geeks, so you don’t have to be. Our online platform and software are tech-agnostic, already integrating with critical systems (and more) via public APIs or through file transfer on SFTP. Interoperability is our speciality, saving you time and enabling business intelligence. We connect the dots to deliver best-in-class functionality. 
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“[Rotageek is] a solution that helps us plan thousands of colleagues working in hundreds of locations, gives our colleagues visibility and agency to plan their lives and drives our goals in a fast-moving retail environment.”

Joe Leith, Productivity Manager, William Hill

Full Case Study

Frequently asked questions

  • What considerations should I take when choosing a rota scheduling tool?

  • What are the benefits of using digital rota software?
  • Is rostering software expensive?
  • Does RotaGeek integrate with other workforce management solutions?
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Book a demo

Ready to talk?

Chat to our scheduling experts for advice or a no-obligation demo.

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RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

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