Portland Charity

Solutions
Solutions
- View All Solutions View all of our workforce management solutions
- Digital Scheduling A core workforce management solution for rota planning that’s simple and smart.
- Auto Scheduling Take your workforce management to the next level and automate the optimisation of staff rotas in seconds, with one click.
- Forecasting Complete your workforce management solution and perfectly predict labour to demand, to create the perfect schedule or rota every time.
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Features
Features
- View All Features View all of our workforce management solutions
- Shift Planning Plan shifts using our digital scheduling software
- Mobile App - Employee Engagement Improve communication and create a transparent approach to scheduling for your workforce.
- Clocking In/Out Manage employee schedules and clock in and out for shifts
- Leave & Absence Management Request, approve, and track leave and absence for your workforce from one solution.
- Timesheet Tracking & Attendance Manage hours scheduled vs hours worked and automatically create timesheets to send to payroll
- Insights & Reporting Customisable reporting to track the workforce metrics that matter.
- Integrations Integrate our workforce management solutions and schedules into other tech seamlessly
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
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Industries
Industries
- View All Industries View all of our industries
- Retail Helping retailers spend 1:1 time with customers - not the rota.
- Hospitality Serving the hospitality industry with first-class rotas.
- Entertainment & Leisure Game-changing scheduling as engaging as your business.
- Healthcare Whether you're a private service or large trust, Rotageek is here to help.
- Other Sectors Helping a host of workforces to meet fluctuating demand.
What's new

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Customer Stories
Resources
Resources
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- Blog All the latest industry insights from the Geeks.
- News & Articles Rounding up all the latest in scheduling.
- Savings Calculator Calculate how much can you save with digital scheduling
What's new

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About Us
About Us
- Why Rotageek? What makes us a different type of scheduling solution?
- Moving to Rotageek Live your best scheduling life when you move to Rotageek.
- Partners Our partner ecosystem to supercharge your scheduling solution.
- Our Story The Rotageek story so far.
- Meet The Team The Geeks behind the scenes.
- Careers Meet the team and become a rota geek.
- Contact Us Get in touch and speak to a geek.
What's new

Scheduling & Workforce Management RFP Template A free template to give you a head start in your search for a new provider
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The Challenges.

Control labour costs, improve efficiencies and reduce agency hours
Increase employee engagement with better visibility of schedules
Help with identifying gap shifts in order to not comprise on quality of care
An integration into HR & Payroll to avoid errors

The Results.

Better utilisation of their workforce hours to reduce agency costs
A mobile app for employees to clock in/out of shifts, request leave and pick up gap shifts
Better visibility on their shift gaps, enabling them to pro-actively address gaps on rotas
A seamless integration into IRIS Cascade

Portland Charity, a trusted provider of residential care, needed to address significant challenges in their workforce management. They sought a solution to improve efficiency, reduce costs, and increase engagement. These challenges impacted not only their operational effectiveness but also the quality of care they provided. To address these issues, Portland Charity turned to Rotageek, implementing a digital scheduling and time management solution fully integrated with their HR solution, IRIS Cascade for a seamless end-to-end experience.

Portland Charity faced inefficiencies in scheduling and time tracking, resulting in high agency costs and administrative burdens. Their reliance on manual processes created challenges in payroll, with errors and delays impacting operations. To streamline their processes, they required a digital solution that could manage staff scheduling, time and attendance, and integrate into their HR and payroll solution, providing them better visibility of the gaps in their schedules and a seamless employee user experience.

The journey began with a thorough understanding of Portland Charity’s unique needs. Rotageek’s team worked closely with their payroll and HR departments to identify pain points and tailor the solution to meet specific requirements. The implementation was guided by clear communication, meticulous planning, and collaboration at every step.

A key focus was the integration with IRIS Cascade, ensuring time and attendance data flowed seamlessly into the payroll system. Rotageek’s advanced pay rules engine was configured to automate the calculation of complex pay elements, eliminating manual work and improving payroll accuracy. This process involved extensive testing and refinements to ensure the solution worked flawlessly from day one.

The rollout to employees prioritised simplicity and ease of use. Training sessions and support materials ensured staff quickly adopted the platform, from clocking in and out via their mobile devices to bidding on gap shifts. Rotageek’s support team was on hand throughout the implementation, providing responsive assistance and resolving queries promptly.

“The Rotageek implementation was a game changer for us. From the start, the team took the time to understand our needs and worked with us to create a solution that really fit. The pay rules engine was a huge win, solving a complex problem in a way that felt effortless by the time it went live.”

Daniel Janek | Portland Charity

The success of the implementation was underpinned by a strong partnership between Portland Charity and Rotageek. The collaboration extended beyond technical setup, involving a shared commitment to solving complex challenges. Portland Charity’s payroll team played an active role in refining the pay rules engine, working alongside Rotageek to ensure it addressed their specific needs.

Leadership within Portland Charity also played a vital role, embracing the platform and driving user adoption. By asking the right questions and championing the platform’s features, they ensured the solution aligned with their business goals.

Since the implementation, Portland Charity has seen numerous benefits in rolling out Rotageek. Employees quickly adapted to the platform, with high rates of clock-in compliance and active bidding on gap shifts. This uptake has reduced reliance on agency staff, significantly cutting costs.

The integration with IRIS Cascade provided a seamless flow of time and attendance data, streamlining payroll processes and reducing administrative burdens. Managers could easily create, approve, and adjust schedules, while employees appreciated the increased visibility and flexibility the platform offered.

The seamless implementation of Rotageek has set Portland Charity up for long-term success. By addressing operational challenges with a tailored and user-friendly solution, the organisation is now better equipped to focus on its core mission of delivering exceptional residential care. The collaborative approach and smooth transition have ensured that Rotageek becomes an integral part of its operations, providing a foundation for ongoing efficiency and growth.

We can’t wait to see the ROI we can deliver in the future!

“The support we received was exceptional, and our employees found the platform easy to use. We’ve already seen improvements in engagement and efficiency, and we couldn’t be happier with the process. Moreover, I am very satisfied with our cooperation and I hope that our collaboration will continue to develop and that we will be able to help you with the daily improvement of the system"

Daniel Janek | Portland Charity

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A seamless implementation journey with Rotageek.

The Need for Change

The Implementation Journey.

“The Rotageek implementation was a game changer for us. From the start, the team took the time to understand our needs and worked with us to create a solution that really fit. The pay rules engine was a huge win, solving a complex problem in a way that felt effortless by the time it went live.”

A Collaborative Success

The Results So Far