Healthcare Rostering.
Optimise healthcare rosters and patient care with cloud-based roster planning software.
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Designed by healthcare professionals, for healthcare professionals
Our cost-effective workforce management solution relieves your rostering headaches. Optimising your rosters months ahead, Rotageek not only benefits your healthcare workforce, but also prioritises patient care. Intuitive software schedules the right medic at the right time with cost control and quick reporting.
With a single online rostering system for all medics, benefits include employee engagement, fatigue management, smooth integration and operational intelligence that predicts staff issues before they impact your frontline. Supporting NHS digitisation simply and securely, our user-friendly app makes shift swaps and online timesheet management a breeze from any device, anytime.
Reduce schedule-related admin by incorporating all your doctors, agency and locum staff onto one roster, and create your medic dream team with Rotageek, saving time and budget every shift.
Lift off to cloud-based scheduling that's digitalised and simplified
Create perfectly optimised schedules at the click of a button
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Launch Lift off to cloud-based scheduling that's digitalised and simplified | Optimise Create perfectly optimised schedules at the click of a button |
| Features | Core WFM | +Autoscheduler |
| Rostering | ||
| Real time management dashboard | ||
| Multi-week view of the roster | ||
| Create, edit, drag & drop, copy and delete shifts | ||
| Configure predefined shifts for easy rostering | ||
| Create compliant rota templates | ||
| Create and apply recurring shift patterns | ||
| Copy rosters week-to-week | ||
| Activities within shifts linked to skills & competancies | ||
| Multi-activity assignment within a shift | ||
| Timed, untimed, paid and unpaid breaks within your policy | ||
| Bulk delete shifts by employee over any date range | ||
| Junior doctor contract compliance analyser | ||
| Agenda for change compliance analyser | ||
| Safe staffing level analyser | ||
| Fairness & fatigue analyser | ||
| Create, broadcast and assign vacant shifts to other employees | ||
| Dynamic roster costing for substantive, bank and agency shifts | ||
| Complete audit trail of any changes made to the roster | ||
| 15-minute intraday demand graph at location or activity level | ||
| Multi-language interface | ||
| Junior doctor exception reporting | ||
| Self-service exception reporting | ||
| Flag immediate safety concerns | ||
| Alerts to the Guardian of Safe Working | ||
| Alerts to Educational & Clinical Supervisors | ||
| Direct message within each exception report | ||
| Approve and action each exception report | ||
| Acuity | ||
| Patient census tool | ||
| CHPPD calculation on the roster | ||
| Leave management | ||
| Annual leave accruals in hours or days | ||
| Leave approval hierarchy | ||
| Time off in lieu management | ||
| Black-out dates & max off restrictions | ||
| Absence document storage | ||
| Auto-approval of leave within rules | ||
| Leave admin reporting | ||
| Time & attendance | ||
| Clocking via employee mobile app | ||
| Clocking via web on your chosen in-store device(s) | ||
| Clocking via 3rd party timeclock solution supported | ||
| Self-identify reason for clocking outside grace period | ||
| Geo-locating at time of clocking | ||
| Geo-fencing at time of clocking | ||
| Photo-capture at time of clocking | ||
| Timesheets | ||
| Audit and validate hours worked versus scheduled | ||
| Bulk approve timesheet entries | ||
| Bespoke paycodes for easy syncing with ESR | ||
| Paycode allocation based on Agenda For Change | ||
| Unique rounding rules applied for early and late clock ins and outs | ||
| Shift costing to primary location or worked location | ||
| Multi-step approval process | ||
| Reporting | ||
| Absence & leave reporting | ||
| Acuity summary report | ||
| CHPPD summary report | ||
| Paycode breakdown by employee or location | ||
| Bespoke dashboards & reports | ||
| Messaging | ||
| Send messages to one, some or all staff | ||
| Receive messages directly to the employee mobile app | ||
| Mobile app | ||
| Available on iOS and Android | ||
| View my roster and shift details | ||
| View my team's roster and shift details | ||
| Swap shifts with others with the right skills and availabilty | ||
| Drop shifts and broadcast to others with the right skills and availabilty | ||
| Management or auto-approval of compliant swaps | ||
| Self-service availability and shift preferences | ||
| Employee notifications via push notification and email | ||
| Multi-language interface | ||
| Mobile calendar sync | ||
| Integration & access management | ||
| ESR integration | ||
| Bank & agency solution integration | ||
| Patient administration system (PAS) integration | ||
| BI warehouse integration | ||
| Communication platform integration | ||
| Appointment booking integration | ||
| Applicant tracking system integration | ||
| Other integration via public APIs or flat file via SFTP | ||
| Single Sign On (SSO) supported | ||
| Support | ||
| In app and web chat with our Customer Support team | ||
| Strategic business reviews with your dedicated Customer Success Manager | ||
| 24/7/365 infrastructure and IT monitoring & SLAs | ||
| Roster optimisation | ||
| 1-click roster creation for 1 or more weeks | ||
| Auto-adherence to Junior Doctor contract regulations | ||
| Auto-adherence to targets, minimum and maximum staffing levels by activity | ||
| Auto-adherence to labour budgets | ||
| Auto-adherence to employee contract obligations | ||
| Auto-adherence to legal requirements | ||
| Fairness principles taken into account during auto-creation | ||
| Employee working preferences taken into account during auto-creation | ||
| Timed break placement optimisation | ||
| Auto-create vacant shifts if unable to meet demand |
“Providing for our patients is our number one priority. Rotageek helps us to do this, plus give our team better access to manage their rota and reduce the effort in maintaining them, while making the most efficient use of our resources.”
Project Manager
- NHS Ashford and St Peter’s Hospitals
View case study
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Whether you're a private service or large trust, Rotageek is here to help.
RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ
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