Healthcare Rostering.

Optimise healthcare rosters and patient care with cloud-based roster planning software.


Designed by healthcare professionals, for healthcare professionals

Our cost-effective workforce management solution relieves your rostering headaches. Optimising your rosters months ahead, Rotageek not only benefits your healthcare workforce, but also prioritises patient care. Intuitive software schedules the right medic at the right time with cost control and quick reporting.


With a single online rostering system for all medics, benefits include employee engagement, fatigue management, smooth integration and operational intelligence that predicts staff issues before they impact your frontline. Supporting NHS digitisation simply and securely, our user-friendly app makes shift swaps and online timesheet management a breeze from any device, anytime.

Reduce schedule-related admin by incorporating all your doctors, agency and locum staff onto one roster, and create your medic dream team with Rotageek, saving time and budget every shift.

Disrupting scheduling in leading healthcare organisations...

Healthcare Solutions

Explore our features for healthcare

Launch Core WFM Optimise +Autoscheduler

Lift off to cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Launch Lift off to cloud-based scheduling that's digitalised and simplified Optimise Create perfectly optimised schedules at the click of a button
Features Core WFM +Autoscheduler
Real time management dashboard
Multi-week view of the roster
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy rostering
Create compliant rota templates
Create and apply recurring shift patterns
Copy rosters week-to-week
Activities within shifts linked to skills & competancies
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your policy
Bulk delete shifts by employee over any date range
Junior doctor contract compliance analyser
Agenda for change compliance analyser
Safe staffing level analyser
Fairness & fatigue analyser
Create, broadcast and assign vacant shifts to other employees
Dynamic roster costing for substantive, bank and agency shifts
Complete audit trail of any changes made to the roster
15-minute intraday demand graph at location or activity level
Multi-language interface
Junior doctor exception reporting
Self-service exception reporting
Flag immediate safety concerns
Alerts to the Guardian of Safe Working
Alerts to Educational & Clinical Supervisors
Direct message within each exception report
Approve and action each exception report
Patient census tool
CHPPD calculation on the roster
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Leave admin reporting
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with ESR
Paycode allocation based on Agenda For Change
Unique rounding rules applied for early and late clock ins and outs
Shift costing to primary location or worked location
Multi-step approval process
Absence & leave reporting
Acuity summary report
CHPPD summary report
Paycode breakdown by employee or location
Bespoke dashboards & reports
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my roster and shift details
View my team's roster and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
ESR integration
Bank & agency solution integration
Patient administration system (PAS) integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Applicant tracking system integration
Other integration via public APIs or flat file via SFTP
Single Sign On (SSO) supported
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Roster optimisation
1-click roster creation for 1 or more weeks
Auto-adherence to Junior Doctor contract regulations
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
“Providing for our patients is our number one priority. Rotageek helps us to do this, plus give our team better access to manage their rota and reduce the effort in maintaining them, while making the most efficient use of our resources.”
Project Manager - NHS Ashford and St Peter’s Hospitals
View case study
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Services we support

Whether you're a private service or large trust, Rotageek is here to help.

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