Entertainment & Leisure

Create smiles for customers and staff with digital workforce management

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Make scheduling as engaging as your business

Happy team members boost service levels, loyalty and visitors. Our online workforce management solution digitises your scheduling to make sure you have the right staff on shift to meet the seasonality and peak times of your visitors. Effortlessly create rotas aligned to your pre-defined rules, and ensure all shifts are covered with the right staff. Only certain employees can work the rollercoasters, man casino tables or operate the popcorn stand? We've got you covered. 

Empower your dynamic workforce to own their schedule, clock in and out on time, and digitally manage core tasks including shift swaps, leave and time and attendance. Intuitive and flexible, changes can be requested and approved on-the-go through our user-friendly app. 

Advanced Autoscheduling and Forecasting options optimise rotas months ahead for thousands of seasonal and permanent staff. Minimise the queues and give your visitors a day to remember. 

The scheduling solution of choice for leading entertainment and leisure organisations...

Entertainment & Leisure Solutions

Digital Scheduling
Digital Scheduling
Making sure you have the right member of staff on a stand, ride, casino table or stadium entrance is simple with Rotageek. The most complex schedule can be created simply with Rotageek, accounting for shift patterns, skills, preferences and HR rules, every shift. Providing a seamless experience across any connected device, staff and managers can self-serve on-the-go via the intuitive app, swapping shifts, tracking leave, hours worked and confirming availability. 
Explore Digital Scheduling
Autoscheduling
Autoscheduling
Autoscheduler generates millions of schedule combinations, proposing a final solution that aligns to preferences, availability and legal requirements, such as rules for under 18s. Taking into account seasonal workers and flexible hours, you can maximise budgets and optimise customer service by targeting skill coverage. Autoscheduling saves entertainment and leisure clients days of admin and eradicates human error.
Explore Autoscheduling
Forecasting
Forecasting
Forecasting from Rotageek is revolutionary, using cutting-edge artificial intelligence (AI) technology to predict labour demand for each task by location, by 15-minute increments. Based on data points such as footfall, popular attractions, past events and trends, this smart scheduling optimises your rotas to ensure you’re never over or understaffed, to boost customer service and minimise visitor queues.
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Time & Attendance
Time & Attendance
Clocking in and out is simple with us - choose the best verification option for your business, including options such as photo capture and geo-location on an app, or clocks on site using fobs, cards or biometrics. Eliminate time theft, mitigate disputes and ensure accurate, timely payroll aligned to actual hours worked. 
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Employee Engagement
Employee Engagement
95% of retailers receive shift related complaints, impacting business performance and employee wellbeing - for team members as well as managers. Switching to employee-centric rostering makes scheduling fair, efficient and rewarding and reduces turnover. Build and retain talented teams by empowering employees to own their schedule via the Rotageek app and help them achieve a work/life balance.
Explore Employee Engagement
Integrations
Integrations
Living up to our geekiness, Rotageek’s platform and software are tech-agnostic so they integrate seamlessly with critical human resource (HCM), payroll, T&A and other systems via public APIs or through file transfer on SFTP. Enabling business intelligence, such as forecasted footfall and school holiday trends, you won’t need to rely on guesswork to optimise rotas or spend hours manually consolidating data.
Explore Integrations

Explore our features for entertainment & leisure

Launch Core WFM Optimise +Autoscheduler Predict +Forecasting

Lift off to cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Data-driven AI that predicts fluctuating labour demand and more

 Launch Lift off to cloud-based scheduling that's digitalised and simplified Optimise Create perfectly optimised schedules at the click of a button Predict Data-driven AI that predicts fluctuating labour demand and more
Features Core WFM +Autoscheduler +Forecasting
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively
“Before Rotageek, we had multiple spreadsheets we had to keep updated. We had to put a lot of formulas in to find out who was working on what days. My favourite thing about RotaGeek is basically how easy everything is”
Merlin Entertainments Group
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A game changer

for all entertainment & leisure organisations

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RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

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