AI Powered Auto Scheduling Software

Digital schedules and rotas are a real game-changer - but is your schedule as optimised as it can be for both your workforce and your organisation? Enter Autoscheduler, our algorithm-based, AI driven, rota solution that makes the impossible possible. Used by some of the world’s leading businesses, it builds on the features of our digital schedule and rota solution, to automate and optimise rotas in around 30 seconds.

Autoscheduler satisfies staffing needs for each setting or location by analysing hundreds of variables including staff skills, availability, preferences, fairness and pre-defined rules. And you can approve and share the final version instantly with employees via the Rotageek app.

With AI and automation at its heart, Autoscheduler stands apart from competitors in its ability to create and assign every shift and break, eradicating gaps and stress, all at the click of a button.

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Unique to your workforce.

Autoscheduler optimises staff schedules across all sectors, with the capability to provide a unique solution for your organisation and people. By feeding in your rules and needs, the final optimised schedule reflects ever-changing variables including staffing levels, budgets, internal policies and fairness. Never create a manual schedule or rota again and be assured your automated schedule adheres to complex and regulatory factors, considering individual staff preferences too. Look forward to a 25% improvement in shift-demand accuracy without painful spreadsheet formulas.

Fast, optimised rotas.

Enjoy rapid rostering with the help of AI driven technology. Rotageek’s pioneering workforce automating algorithm reduces schedule-related admin from hours or days to just minutes, freeing up you and your employees to focus on value-added tasks to continually improve your workforce management. Create and share optimised rotas in a click, with the flexibility to edit as needed with the same drag and drop functionality as our digital scheduling and rota solution too. Not only does automated scheduling save time on rota creation, it means you won’t need to double or triple check data or face the headache of filling gaps.

Results-driven scheduling.

Autoscheduler drives measurable financial, reputational and loyalty results that matter to your organisation. Besides the huge time-saving benefits, Rotageek’s customers report 8% saving on labour spend through optimised scheduling, ensuring the right people with the right skills are on shift in every location. As a result, the customer experience or care provision improves, boosting NPS (net promoter score) with a 7% increase. Employees are also inclined to rate or review employers highly when codified fairness rules are adhered to and a work-life balance respected.

Minimum and maximum staffing levels

Rotageek enables you to set the minimum and maximum staffing levels your business requires to meet service, care or business objectives, taking into account seasonal peaks and trends. Practicality constraints are also considered, especially if distancing rules are implemented or changed quickly, so every schedule is realistic as well as optimised.

Location and date range

Autoscheduler is as flexible as it is powerful. Whether you need a short-term or long-term shift plan, you can create optimised rotas a week in advance, or a year ahead, in less than 30 seconds for your chosen locations. Provide staff with notifications of future shifts so they can plan accordingly, swap shifts or drop shifts. This promotes employee engagement and reduced absenteeism.

Pre-scheduling check

Before your optimised schedule is generated, Autoscheduler checks parameters and flags any issues to be aware of. Keeping you in control and providing reassurance, the pre-flight check ensures you’re happy to proceed before pressing the button and confidently sharing your schedule with employees.

Schedule score and analysis

As Rotageek’s AI algorithm analyses multiple variables at record speed, potential schedules are scored on their suitability. The optimal rota is presented as a draft, with a fit-to-demand score as a percentage. A lower percentage indicates any areas that violate pre-defined rules, for you to override or take action on.

Drag and drop

Offering the same speedy, intuitive functionality as digital scheduling and rosters, managers can edit or delete shifts whilst in the interface by simply dragging and dropping. Employees will be notified via the app every time a change is made, so no need to text, call or leave paper notes for staff to pick up.

Integrations

We’re the geeks, so you don’t have to be. Our online platform and software are tech-agnostic, already integrating with critical systems (and more) via public APIs or through file transfer on SFTP. Interoperability is our speciality, saving you time and enabling business intelligence. We connect the dots to deliver best-in-class functionality.

“Autoscheduling provides our teams a much fairer way to plan their rotas, they achieve a better match to customer demand across the week, ensure coverage of necessary skills, and they also save time while doing it compared to using a spreadsheet file.”

Diana Gulinescu - Retail Experience Manager, Sephora Middle East

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Is Autoscheduling right for my business?

From retail to healthcare, hospitality and leisure, Autoscheduler is transforming the way that businesses create and manage their staff rotas. It also provides a digital workforce management solution for professional sectors that takes the pain out of planning for fluctuating customer, patient or visitor demand.

Medium to large-scale employers in particular benefit from having the ability to align the skills and availability of their workforce with their staffing needs, whilst monitoring labour spending. Simply input your parameters, such as individual staff preferences, seasonal demand, regulatory factors, your budget and internal policies, before our pioneering algorithm creates a shareable rota in just one click.
What if my teams work from different locations?

Helping to facilitate today’s fast-moving work landscape, businesses can utilise Autoscheduler with on-site, remote and hybrid teams. AI-powered Autoscheduling takes on the complexities of planning rosters so you don’t have to. It takes into account set rules and perfectly optimises your rotas without margin for error; often the case with manual processes and formulated spreadsheets.
What are the key benefits of Autoscheduling?
Autoscheduling delivers numerous benefits for employees, managers and employers, including:
- Control
  You can set minimum and maximum staffing levels to ensure your business is primed to meet its service, care and business objectives. Autoscheduler is sure to have your back during seasonal peak times and employment trends.
- Accuracy
  Businesses need to ensure that the rotas they send out to employees are spot-on first time around. Autoscheduler provides a rating for each schedule and flags potential issues, allowing you to review before release.
- User-friendliness
  Mirroring our digital scheduling and roster software, Autoscheduler’s interface could not be simpler. Flexible, its intuitive drag-and-drop functionality enables amendments or cancellations within the submitted schedule. Employees will appreciate receiving notifications via the app to update them on any changes. Managers will eliminate the need to call or text each team member individually.
- Informative
  Autoscheduler presents businesses with a schedule score and analysis feature before sending the rotas to your staff. Anticipating whether the draft rota will compromise any of the rules that you have predefined, our AI algorithm generates a fit-to-demand score. This percentage allows you to edit; improving the communication process.
Is Autoscheduling a worthwhile investment?

What would you say if we offered to save your business time, money and employee absences, whilst eliminating user error? Automating your rota planning and its communication removes the headache of creating a rota manually. What had traditionally taken days can now be produced in seconds. Freeing your management personnel to add value elsewhere.

Expect Autoscheduler’s workforce management software to deliver a financial return. Our customers report an 8% reduction in labour spend. Calculate your savings and be confident in your decision by reading the 6 misconceptions of implementing employee scheduling software. Expect the very best in Autoscheduling including a 25% improvement in accuracy across the board.

This translates into satisfied customers, reduced absenteeism and a better quality of customer-facing service; reflecting positively on your business’s standing.

RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

AI Powered Auto Scheduling.

One click, a million combinations – Autoscheduler software that automates and optimises staff rotas in seconds.

With AI and automation at its heart, Autoscheduler stands apart from competitors in its ability to create and assign every shift and break, eradicating gaps and stress, all at the click of a button.

Unique to your workforce.

Fast, optimised rotas.

Results-driven scheduling.

How it works

Our Auto Scheduling Features

Sectors we support

Frequently asked questions