Hospitality Employee Scheduling Software

For you, your people and your customers

Whether your business is part of a chain or independently run, Rotageek’s digital workforce management solution maintains your competitive edge. Reduce labour bills, turnover and paperwork and look forward to optimised rotas that forecast labour demand for you.

As the UK’s third largest private sector employer, hospitality engages millions of workers expecting a modern and flexible experience. Attract and retain top talent with our intuitive mobile app that empowers employees to drop/swap shifts, self-serve HR and clock in/out for shifts and breaks. Rotageek reduces schedule-related admin by up to an impressive 80%, freeing up managers to prioritise value-added tasks and service levels.

Make scheduling a welcome task, not a chore. Maintain a first-class consumer experience by optimising alignment of labour to demand and paying your staff accurately, on time.

Launch Core WFM Optimise +Autoscheduler Predict +Forecasting

Lift off to cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Data-driven AI that predicts fluctuating labour demand and more

	Launch Lift off to cloud-based scheduling that's digitalised and simplified	Optimise Create perfectly optimised schedules at the click of a button	Predict Data-driven AI that predicts fluctuating labour demand and more
Features	Core WFM	+Autoscheduler	+Forecasting
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively

“Rotageek allows our General Managers in shops to plan their staff rotas more precisely, with greater insight into what skill sets they need on the floor during busy periods. This allows our GMs and their teams to focus on delivering great service to our customers.”

Mark Corney - Global Operations Development, Pret A Manger

View case study

RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

Hospitality Scheduling.

Serving automated hospitality rotas with first-class service.

For you, your people and your customers

The scheduling solution of choice for leading hospitality organisations...

Hospitality Solutions

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Serving the hospitality industry

From coffee shops to hotel chains, Rotageek supplies first-class scheduling.

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