Hospitality Scheduling.

Serving automated hospitality rotas with first-class service.

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For you, your people and your customers

Whether your business is part of a chain or independently run, Rotageek’s digital workforce management solution maintains your competitive edge. Reduce labour bills, turnover and paperwork and look forward to optimised rotas that forecast labour demand for you.

 As the UK’s third largest private sector employer, hospitality engages millions of workers expecting a modern and flexible experience. Attract and retain top talent with our intuitive mobile app that empowers employees to drop/swap shifts, self-serve HR and clock in/out for shifts and breaks. Rotageek reduces schedule-related admin by up to an impressive 80%, freeing up managers to prioritise value-added tasks and service levels.

Make scheduling a welcome task, not a chore. Maintain a first-class consumer experience by optimising alignment of labour to demand and paying your staff accurately, on time.

The scheduling solution of choice for leading hospitality organisations...

Hospitality Solutions

Digital Scheduling
Digital Scheduling
Upgrade from paperwork and spreadsheets to cloud-hosted digital scheduling. Whether you have a small or large hospitality workforce, Rotageek’s smart software accounts for shift patterns, skills, preferences and HR rules, filling every shift efficiently. Staff and managers self-serve using an app on their smartphone – ideal for people always on the go and never at a desk.
Explore Digital Scheduling
Autoscheduling
Autoscheduling
One of the biggest rostering headaches is factoring in individual contracts, compliance, availability, leave entitlement and skills. With almost half of the hospitality workforce working part-time (44%) and a fair proportion of agency staff and under 18s, Autoscheduler does the hard graft for you. Generating millions of schedule combinations in a few seconds, the final proposal aligns to hundreds of parameters and rules. Get months ahead and save days of admin!
Explore Autoscheduling
Forecasting
Forecasting
Predicting labour demand is time-consuming and unreliable without insight. Smart forecasting from Rotageek uses cutting-edge artificial intelligence (AI) technology to predict labour demand for each task by location by 15-minute increments. Turn masses of raw customer data tracked through footfall counters, check-ins and transaction points into business intelligence. Incorporating past events and seasonal trends, you’ll benefit from forecasted, optimised rotas that empower your people to serve, upsell and create memorable customer experiences.
Explore Forecasting
Time & Attendance
Time & Attendance
Time theft, staff absence and poor punctuality create huge issues for hospitality settings, impacting morale, workloads and customers. Counteract this with Rotageek’s mobile app that simplifies and regulates clocking on and off for shifts and breaks. Pay is aligned to actual hours worked and clock-ins can be verified with photo capture and geo-location options, all from an employee’s smartphone, or via biometric clocks on site. Nurture fairness and manage T&A without disputes or confusion.
Explore Time & Attendance
Employee Engagement
Employee Engagement
When staff are unhappy, the business suffers too. Switch to Rotageek for employee-centric rostering that makes scheduling fair, flexible and transparent. Empower employees to own their schedule using a smartphone and ensure fair distribution of shifts by removing unconscious bias or favouritism. Paying staff accurately and on time strengthens your employer brand, crucial when the sector is facing a labour/skill shortage.
Explore Employee Engagement
Integrations
Integrations
Rotageek’s platform and software are tech-agnostic, enabling powerful integrations with complementary enterprise solutions. We already partner with major brands across HCM, payroll and forecasting to create a seamless experience for all users, from seasonal workers to management. These data exchanges inform our digital scheduling and Autoscheduler tool, optimising your rotas with forecasting capability and enabling accurate payroll.
Explore Integrations

Explore our features for hospitality

Launch Core WFM Optimise +Autoscheduler Predict +Forecasting

Lift off to cloud-based scheduling that's digitalised and simplified

Create perfectly optimised schedules at the click of a button

Data-driven AI that predicts fluctuating labour demand and more

 Launch Lift off to cloud-based scheduling that's digitalised and simplified Optimise Create perfectly optimised schedules at the click of a button Predict Data-driven AI that predicts fluctuating labour demand and more
Features Core WFM +Autoscheduler +Forecasting
Scheduling
Real time management dashboard
Multi-week view of the schedule
Store-by-store and merged schedule views
Create, edit, drag & drop, copy and delete shifts
Configure predefined shifts for easy scheduling
Create and apply recurring shift patterns
Copy schedules week-to-week
Activities within shifts linked to skills
Multi-activity assignment within a shift
Timed, untimed, paid and unpaid breaks within your company policy
Bulk delete shifts by employee over any date range
Legal compliance analyser
Business rule analyser
Fairness analyser
Create, broadcast and assign vacant shifts to employees at my and nearby stores
Dynamic schedule costing
Complete audit trail of any changes made to the schedule
15-minute intraday demand graph at store or activity level
Display forecasted and actual sales
Display sales-to-labour metrics (e.g productivity, % cost of sales)
Display labour budgets in currency or hours and show variance
Multi-language interface
Leave management
Annual leave accruals in hours or days
Leave approval hierarchy
Time off in lieu management
Black-out dates & max off restrictions
Absence document storage
Auto-approval of leave within rules
Time & attendance
Clocking via employee mobile app
Clocking via web on your chosen in-store device(s)
Clocking via 3rd party timeclock solution supported
Self-identify reason for clocking outside grace period
Geo-locating at time of clocking
Geo-fencing at time of clocking
Photo-capture at time of clocking
Timesheets
Audit and validate hours worked versus scheduled
Bulk approve timesheet entries
Bespoke paycodes for easy syncing with payroll solutions
Paycode allocation based on labour laws and company policies
Unique rounding rules applied for early and late clock ins and outs
Shift costing to home location or worked location
Multi-step approval process
Approved timesheet payroll export
Reporting
Labour fit to customer demand
Shift creation method
Payroll code breakdown by employee or location
Absence & leave reporting
Bespoke dashboards & reports
Messaging
Send messages to one, some or all staff
Receive messages directly to the employee mobile app
Mobile app
Available on iOS and Android
View my schedule and shift details
View my team's schedule and shift details
Swap shifts with others with the right skills and availabilty
Drop shifts and broadcast to others with the right skills and availabilty
Management or auto-approval of compliant swaps
Self-service availability and shift preferences
Employee notifications via push notification and email
Multi-language interface
Mobile calendar sync
Integration & access management
HR solution integration
Payroll solution integration
BI warehouse integration
Communication platform integration
Appointment booking integration
Task checklist integration
Applicant tracking system integration
Other integrations via public APIs or flat file via SFTP
Single Sign On (SSO) supported
Support
In app and web chat with our Customer Support team
Strategic business reviews with your dedicated Customer Success Manager
24/7/365 infrastructure and IT monitoring & SLAs
Schedule optimisation
1-click schedule creation for 1 or more weeks
Auto-adherence to targets, minimum and maximum staffing levels by activity
Auto-adherence to labour budgets
Auto-adherence to employee contract obligations
Auto-adherence to legal requirements
Company fairness principles taken into account during auto-creation
Employee working preferences taken into account during auto-creation
Timed break placement optimisation
Auto-create vacant shifts if unable to meet demand
Demand prediction
Demand forecasts by task using AI / machine learning algorithms
Demand forecasting using sales, transactions, orders or any timestamped data
Holiday and special event tagging
Bottom-up forecasting which applies labour standards
Top-down forecasting to apply labour budget most effectively
“Rotageek allows our General Managers in shops to plan their staff rotas more precisely, with greater insight into what skill sets they need on the floor during busy periods. This allows our GMs and their teams to focus on delivering great service to our customers.”
Mark Corney - Global Operations Development, Pret A Manger
View case study
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Serving the hospitality industry

From coffee shops to hotel chains, Rotageek supplies first-class scheduling.

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RotaGeek Limited is a company registered in England and Wales with the company number 06783810 and registered address of 71-75 Shelton Street, London WC2H 9JQ

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