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    Digital Scheduling

    A core workforce management solution for rota planning that simple and smart.

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    • Digital Scheduling A core workforce management solution for rota planning that’s simple and smart.
    • Add-Ons
    • Forecasting See tomorrow today with predictive insights into your demand spikes.
    • Labour Modelling Connect demand forecasts into precise, deployable staff rotas.
    • Auto Scheduling Generate optimised, compliant, fair schedules in seconds — not hours.
    • AI Insights Ask questions in natural language and get instant, AI-backed answers without BI backlogs.
    • HR powered by ELMO Discover a connected HR and workforce platform with ELMO solutions.

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  • Features
    Features
    • View All Features View all of our workforce management solutions
    • Shift Planning Plan shifts using our digital scheduling software
    • Mobile App - Employee Engagement Improve communication and create a transparent approach to scheduling for your workforce.
    • Clocking In/Out Manage employee schedules and clock in and out for shifts
    • Leave & Absence Management Request, approve, and track leave and absence for your workforce from one solution.
    • Timesheet Tracking & Attendance Manage hours scheduled vs hours worked and automatically create timesheets to send to payroll
    • Insights & Reporting Customisable reporting to track the workforce metrics that matter.
    • Integrations Integrate our workforce management solutions and schedules into other tech seamlessly

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  • Industries
    Industries
    • View All Industries View all of our industries
    • Retail Helping retailers spend 1:1 time with customers - not the rota.
    • Hospitality Serving the hospitality industry with first-class rotas.
    • Entertainment & Leisure Game-changing scheduling as engaging as your business.
    • Healthcare Whether you're a private service or large trust, Rotageek is here to help.
    • Care Homes Working with care and nursing homes to provide optimal rota solutions.
    • Other Sectors Helping a host of workforces to meet fluctuating demand.

    Scheduling & Workforce Management RFP Template

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  • Customer Stories
  • Resources
    Resources
    • Free Downloads From white papers to webinars, we've got you covered.
    • Blog All the latest industry insights from the Geeks.
    • Upcoming Webinar - Register now The workforce risks you’re carrying into 2026 - whether you realise it or not.
    • Event - How retailers are fast-tracking WFM Watch the panel sessions from our annual customer event

    Scheduling & Workforce Management RFP Template

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  • About Us
    About Us
    • Why Rotageek? What makes us a different type of scheduling solution?
    • Moving to Rotageek Live your best scheduling life when you move to Rotageek.
    • Partners Our partner ecosystem to supercharge your scheduling solution.
    • Our Story The Rotageek story so far.
    • Meet The Team The Geeks behind the scenes.
    • Careers Meet the team and become a rota geek.
    • Contact Us Get in touch and speak to a geek.

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AI REPORTING & WORKFORCE METRICS

Stop digging. Just Ask.

Make sense of all that workforce data and start closing the loop on your workforce metrics. From labour spend to team well-being, get the answers you need in an instant with Rotageek insights.

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Your Workforce Data, Deciphered.

You shouldn’t need a degree in data science to understand your own schedule. Whether you’re protecting the bottom line or the frontline, Rotageek Insights turns "what happened?" into "here’s what to do next."

Just Ask 1

Performance on every shift.


For the Operations Leader...


You need the right people in the right place at the right time. We take the guesswork out of scheduling so you can focus on your team and your customers.

  • Optimised Coverage: Ensure staffing levels match footfall or demand perfectly.
  • Employee Wellbeing: Identify burnout risks by tracking shift patterns and fairness.
  • Agile Decision Making: Pivot your strategy based on live data, not last month’s reports.
Just Ask 2

Precision in every penny.


For the Finance Leader...


You need to see where every labour hour is going and why. We provide the forensic level of detail required to eliminate waste without sacrificing service.

  • Identify Labour Leakage: Spot overspending and "ghost hours" before they hit the P&L.
  • Budget vs. Actuals: Real-time visibility into labour spend against your seasonal forecasts.
  • Compliance Certainty: Automated auditing to ensure you're meeting labor laws and avoiding costly penalties.
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WHAT'S OUR SOLUTION?

AI-Powered Workforce Intelligence

Rotageek Insights doesn’t just sit on top of your data - it lives at the heart of the Rotageek ecosystem. It connects your storefront to your boardroom, closing the metrics loop on your key workforce operations.

Insights Jan 26 Page Header
  • Natural Language Analytics: Ask questions like "Who is at risk of burnout this month?" or "Where is my labour spend exceeding budget?" and get instant, AI-backed answers.
  • Forecast vs. Actual Analysis: Compare planned demand with actual outcomes to understand productivity, schedule quality, and revenue impact in real-time.
  • Out-of-the-Box Intelligence: No complex ETL or coding required. Our purpose-built models work with your Rotageek data immediately for instant time-to-value.
  • Safe, Role-Based Access: Democratize data safely. From HQ to the shop floor, everyone sees exactly the data they need to act—and nothing they don't.
  • Automated Scheduling Intelligence: Expose variances to budget, overtime trends, and compliance breaches early enough to fix them—before they impact your bottom line.
Discover Insights

Closing the Feedback Loop

Whilst Insights closes the loop on your workforce planning, the start of the cycle is just as important.

A report is only as good as the strategy that created it. To get the most out of your data, you need a seamless flow from the first forecast to the final clock-out. Rotageek doesn't just give you a dashboard; it gives you a self-optimising ecosystem.

Forecasting Apr 25

Forecasting

Leverage machine learning and historical data to predict labour demand in 15-minute increments, ensuring staffing levels perfectly align with customer footfall to maximise operational efficiency.

Discover Forecasting
Labour Modeller Jan 26 In Page B

Labour Modelling


Transform demand data into precise staffing requirements. Test "what-if" scenarios and build data-led plans that align finance and operations around a single, defensible truth.

Discover Labour Modelling
Digital Scheduling Apr 25 v2

Digital Scheduling

Replace manual spreadsheets with an intuitive, cloud-based platform. Managers use drag-and-drop tools to build rotas quickly, while employees gain real-time visibility and shift-swapping capabilities through a dedicated mobile app.

Discover Digital Scheduling
Autoscheduling Apr 25-1

Auto Scheduling

This AI-driven tool generates optimised, compliant schedules in seconds. Balancing staff preferences, skills, and labour laws, it removes manual bias and ensures the right people are always on shift.

HR-Core_Hero2025

HR powered by ELMO

Rotageek and ELMO UK Solutions together provide a connected workforce platform for UK businesses — linking demand forecasting, intelligent scheduling, time and attendance, and people management into a single, seamless flow.

Discover HR
Forecasting Apr 25

Forecasting

Leverage machine learning and historical data to predict labour demand in 15-minute increments, ensuring staffing levels perfectly align with customer footfall to maximise operational efficiency.

Discover Forecasting
Labour Modeller Jan 26 In Page B

Labour Modelling


Transform demand data into precise staffing requirements. Test "what-if" scenarios and build data-led plans that align finance and operations around a single, defensible truth.

Discover Labour Modelling
Digital Scheduling Apr 25 v2

Digital Scheduling

Replace manual spreadsheets with an intuitive, cloud-based platform. Managers use drag-and-drop tools to build rotas quickly, while employees gain real-time visibility and shift-swapping capabilities through a dedicated mobile app.

Discover Digital Scheduling
Autoscheduling Apr 25-1

Auto Scheduling

This AI-driven tool generates optimised, compliant schedules in seconds. Balancing staff preferences, skills, and labour laws, it removes manual bias and ensures the right people are always on shift.

HR-Core_Hero2025

HR powered by ELMO

Rotageek and ELMO UK Solutions together provide a connected workforce platform for UK businesses — linking demand forecasting, intelligent scheduling, time and attendance, and people management into a single, seamless flow.

Discover HR

Ready to see what your data is hiding?


Turn your data into your superpower.

 

Join the operations and finance leaders who have stopped searching and started knowing.

FAQs


What is AI workforce management reporting?

AI workforce management reporting is the process of using machine learning and natural language processing to analyse staffing data. Unlike traditional static reports, AI reporting allows leaders to ask questions in plain English and receive instant, visual insights regarding labour spend, staffing levels, and employee productivity.



How does Rotageek Insights improve labour cost visibility?

Rotageek provides real-time labour cost visibility by integrating your scheduling data with actual hours worked. This allows Finance and Ops teams to identify "labour leakage"—such as unauthorised overtime or overstaffing—the moment it happens, rather than waiting for end-of-month payroll reports.



Can AI help with workforce compliance and labour laws?

Yes. Our AI-driven workforce management solution includes automated compliance monitoring. It constantly audits your rotas against local labour laws, union rules, and fatigue management policies, alerting managers to potential breaches before the shift even begins.



How does demand forecasting work within Rotageek?

Rotageek uses predictive AI models to analyse historical footfall, sales data, and external trends. It then generates accurate demand forecasts, suggesting the exact number of staff needed for every 15-minute slot. This ensures you are never understaffed during peaks or overspending during lulls.

Do I need a data science background to use Rotageek Insights?

No. Rotageek Insights is built on a "Just Ask" philosophy. You can query your workforce management reporting dashboard using natural language. For example, simply ask, "Which site has the highest turnover risk this quarter?" and the AI will generate the chart and analysis for you instantly.



Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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