How does automated staff forecasting work?

Staff forecasting software flags changes in demand sure to impact who you need and where you need them at different times. Making effective use of supply and demand models, Rotageek accounts for your business budget, service levels, and staff availability. So you can make employment and scheduling decisions in advance, based on data rather than intuition. Key features of Rotageek include: Demand forecasting Autoscheduling Leave & swaps management HR & Payroll integrations

How does staff forecasting software make use of AI?

We’re the geeks so you don’t have to be. Rotageek is integrated with a custom-configured machine learning algorithm that factors in your staffing levels and makes accurate predictions of demand. With automatic reference to relevant data points, you’re able to create schedules that align with trends, time, and resources. And with Rotageek AI taking care of fluctuating labour demand, you’re free to focus on what matters, like spending more time with your customers.

What makes Rotageek the best workforce planning software?

Rotageek stands out as the best workforce management software due to our ability to blend complex strategic workforce planning tools with slick workforce scheduling features. Our platform provides you everything you need to get your team sorted, from essential employee scheduling software to big-picture strategic workforce planning systems. Offering next-gen workforce planning software solutions, Rotageek ensures your staff scheduling is as efficient and effective as possible.

Is staff forecasting software more effective than manual or spreadsheet-based forecasting?

With advanced data-driven forecasting capabilities, there’s no denying that Rotageek is more effective than a human or spreadsheet. Drawing on concrete data you can save significant amounts of time, scheduling to meet customer or patient demand. Users of our staff forecasting software have reported a 25% improvement in shift-demand accuracy. *Moves spreadsheet to the bin.*

Does staff forecasting software integrate with other IT tools?

Designed to work with our pioneering Autoscheduler, the Rotageek online platform and software package is designed for seamless integration. So you can start making precise forecasts based on the most relevant business data in next to no time. All that’s needed is a single week of data to begin forecasting with Rotageek.

Is staff forecasting software expensive?

Scheduling smarter is kind on the environment, resources, as well as your pocket. Find out your return on a smart scheduling solution with our free and easy to use ROI Calculator. With the creation of precise labour and workforce schedules, customers have reported an 8% reduction in labour spend through the optimisation and maximisation of contract types, skill sets, and availability across locations. Not only does staff forecasting deliver an outstanding ROI, it helps reduce the burden of stress, time, and churn. Speak to a geek to find out about the range of cost-effective options.

What makes Rotageek the best workforce planning software?

Rotageek stands out as the best workforce management software due to our ability to blend complex strategic workforce planning tools with slick workforce scheduling features. Our platform provides you everything you need to get your team sorted, from essential employee scheduling software to big-picture strategic workforce planning systems. Offering next-gen workforce planning software solutions, Rotageek ensures your staff scheduling is as efficient and effective as possible.

Solutions
Digital Scheduling
A core workforce management solution for rota planning that simple and smart.
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Add Ons
- Digital Scheduling A core workforce management solution for rota planning that’s simple and smart.
- Add-Ons
- Forecasting See tomorrow today with predictive insights into your demand spikes.
- Labour Modelling Connect demand forecasts into precise, deployable staff rotas.
- Auto Scheduling Generate optimised, compliant, fair schedules in seconds — not hours.
- AI Insights Ask questions in natural language and get instant, AI-backed answers without BI backlogs.
- HR powered by ELMO Discover a connected HR and workforce platform with ELMO solutions.
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Features
Features
- View All Features View all of our workforce management solutions
- Shift Planning Plan shifts using our digital scheduling software
- Mobile App - Employee Engagement Improve communication and create a transparent approach to scheduling for your workforce.
- Clocking In/Out Manage employee schedules and clock in and out for shifts
- Leave & Absence Management Request, approve, and track leave and absence for your workforce from one solution.
- Timesheet Tracking & Attendance Manage hours scheduled vs hours worked and automatically create timesheets to send to payroll
- Insights & Reporting Customisable reporting to track the workforce metrics that matter.
- Integrations Integrate our workforce management solutions and schedules into other tech seamlessly
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Industries
Industries
- View All Industries View all of our industries
- Retail Helping retailers spend 1:1 time with customers - not the rota.
- Hospitality Serving the hospitality industry with first-class rotas.
- Entertainment & Leisure Game-changing scheduling as engaging as your business.
- Healthcare Whether you're a private service or large trust, Rotageek is here to help.
- Care Homes Working with care and nursing homes to provide optimal rota solutions.
- Other Sectors Helping a host of workforces to meet fluctuating demand.
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Customer Stories
Resources
Resources
- Free Downloads From white papers to webinars, we've got you covered.
- Blog All the latest industry insights from the Geeks.
- Latest Webinar - Watch on Demand How William Hill is rewriting the rota and scheduling playbook.
- Event - How retailers are fast-tracking WFM Watch the panel sessions from our annual customer event
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About Us
About Us
- Why Rotageek? What makes us a different type of scheduling solution?
- Moving to Rotageek Live your best scheduling life when you move to Rotageek.
- Partners Our partner ecosystem to supercharge your scheduling solution.
- Our Story The Rotageek story so far.
- Meet The Team The Geeks behind the scenes.
- Careers Meet the team and become a rota geek.
- Contact Us Get in touch and speak to a geek.
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Product Tour
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WORKFORCE INSIGHT SOFTWARE

AI Insights.

Your data, decoded in seconds. No BI backlog, no spreadsheets - just answers with the help of AI.

Turn workforce data into action - Rotageek Insights puts your scheduling data to work for you and your teams. Instead of waiting on analysts or wrestling with static dashboards, you can explore trusted data in real time — using plain language.

Whether you’re reviewing labour costs at HQ or fixing today’s rota in-store, Insights helps you make faster, better decisions with confidence.

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Faster decisions, backed by trust

Rotageek Insights turns questions into answers in seconds, not days. Ask in plain language and get clear, reliable insight instantly - no BI backlog, no ticket queues, no waiting.

When it’s time to act, teams move with confidence, not hesitation.

One source of truth. Zero spreadsheet chaos.

Say goodbye to manual reporting and fragile spreadsheets. Rotageek Insights automates recurring reports and replaces disconnected files with governed, real-time dashboards.

The payoff: fewer errors, less rework, and more time spent improving operations instead of compiling data.

Insight that drives action — at every level

From HQ to the shop floor, Rotageek Insights delivers the right insight to the right people, with built-in security and role-based views. Store-level insights link directly to actions in Rotageek, so managers know exactly what to fix today - no analytics training required.

As you scale, insight scales with you: more people empowered, the same governance, and no need to grow BI teams.

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We build revenue-driving systems on HubSpot for businesses that are ready to grow - and keep on growing.

Natural-language analytics

Ask questions in plain language and get answers in seconds. Insights removes the BI backlog by letting teams query workforce data directly - no analysts, SQL, or spreadsheets required.

Self-serve dashboards

Build, explore and share dashboards independently using governed, vertical-specific KPIs. Teams get fast answers without creating data chaos or relying on central reporting functions.

Out-of-the-box scheduling intelligence

Purpose-built domain models for workforce scheduling eliminate the need for ETL, configuration, or custom data work. Insights works immediately with Rotageek data, accelerating time-to-value.

Real time decision-making

Access consistent, trusted KPIs across every store, every day. Decisions are made on live data rather than static reports, reducing errors caused by outdated or fragmented information.

Forecast vs actual performance analysis

Compare planned demand and staffing forecasts with actual outcomes to understand schedule quality, productivity and revenue impact - turning insight directly into operational improvement.

Labour cost, variance and risk visibility

Expose variance to budget, overtime, compliance breaches and staffing inefficiencies early enough to fix them - before they impact cost, performance or employee experience.

Safe, role-based self-service access

Democratise data access with row-level security and GDPR-compliant permissions. Executives, regional managers and store managers each see the data relevant to their role.

Fit for frontline decision-making

Site-level insights are designed to translate directly into action in Rotageek - supporting day-to-day operational decisions, not just retrospective reporting.

Productivity gains across the business

Automate recurring reporting and reduce time spent accessing data. Insights returns hours to managers, planners and analysts, freeing teams to focus on decisions - not manual reporting.

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

Digital Scheduling

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