ROTA SOFTWARE FOR CARE HOMES
Scheduling for Care Homes.
Optimise rotas and resident care with employee scheduling solutions.
Intuitive digital schedules.
Ditch the paper-based rotas and disconnected tools. Rotageek’s digital employee scheduling software helps you create fair, efficient rotas in minutes. Automate shift planning, empower staff, and manage change in real time – all from your desktop or mobile.
Effortless auto scheduling
Build smart rotas instantly using our autoscheduling tool. It considers skills, preferences, availability, compliance rules, and resident needs to generate the most efficient rota – without hours of admin. Fill every shift, cut down on agency spend, and make planning a breeze.
Cloud-based scheduling that's digitised and simplified.
Create perfectly optimised schedules at the click of a button
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Digital Scheduling Cloud-based scheduling that's digitised and simplified. | +Auto Scheduler Create perfectly optimised schedules at the click of a button |
| Features | ||
| Rostering | ||
| Real time management dashboard | ||
| Multi-week view of the roster | ||
| Create, edit, drag & drop, copy and delete shifts | ||
| Configure predefined shifts for easy rostering | ||
| Create compliant rota templates | ||
| Create and apply recurring shift patterns | ||
| Copy rosters week-to-week | ||
| Activities within shifts linked to skills & competancies | ||
| Multi-activity assignment within a shift | ||
| Timed, untimed, paid and unpaid breaks within your policy | ||
| Bulk delete shifts by employee over any date range | ||
| Junior doctor contract compliance analyser | ||
| Agenda for change compliance analyser | ||
| Safe staffing level analyser | ||
| Fairness & fatigue analyser | ||
| Create, broadcast and assign vacant shifts to other employees | ||
| Dynamic roster costing for substantive, bank and agency shifts | ||
| Complete audit trail of any changes made to the roster | ||
| 15-minute intraday demand graph at location or activity level | ||
| Multi-language interface | ||
| Junior doctor exception reporting | ||
| Self-service exception reporting | ||
| Flag immediate safety concerns | ||
| Alerts to the Guardian of Safe Working | ||
| Alerts to Educational & Clinical Supervisors | ||
| Direct message within each exception report | ||
| Approve and action each exception report | ||
| Acuity | ||
| Patient census tool | ||
| CHPPD calculation on the roster | ||
| Leave management | ||
| Annual leave accruals in hours or days | ||
| Leave approval hierarchy | ||
| Time off in lieu management | ||
| Black-out dates & max off restrictions | ||
| Absence document storage | ||
| Auto-approval of leave within rules | ||
| Leave admin reporting | ||
| Time & attendance | ||
| Clocking via employee mobile app | ||
| Clocking via web on your chosen in-store device(s) | ||
| Clocking via 3rd party timeclock solution supported | ||
| Self-identify reason for clocking outside grace period | ||
| Geo-locating at time of clocking | ||
| Geo-fencing at time of clocking | ||
| Photo-capture at time of clocking | ||
| Timesheets | ||
| Audit and validate hours worked versus scheduled | ||
| Bulk approve timesheet entries | ||
| Bespoke paycodes for easy syncing with ESR | ||
| Paycode allocation based on Agenda For Change | ||
| Unique rounding rules applied for early and late clock ins and outs | ||
| Shift costing to primary location or worked location | ||
| Multi-step approval process | ||
| Reporting | ||
| Absence & leave reporting | ||
| Acuity summary report | ||
| CHPPD summary report | ||
| Paycode breakdown by employee or location | ||
| Bespoke dashboards & reports | ||
| Messaging | ||
| Send messages to one, some or all staff | ||
| Receive messages directly to the employee mobile app | ||
| Mobile app | ||
| Available on iOS and Android | ||
| View my roster and shift details | ||
| View my team's roster and shift details | ||
| Swap shifts with others with the right skills and availabilty | ||
| Drop shifts and broadcast to others with the right skills and availabilty | ||
| Management or auto-approval of compliant swaps | ||
| Self-service availability and shift preferences | ||
| Employee notifications via push notification and email | ||
| Multi-language interface | ||
| Mobile calendar sync | ||
| Integration & access management | ||
| ESR integration | ||
| Bank & agency solution integration | ||
| Patient administration system (PAS) integration | ||
| BI warehouse integration | ||
| Communication platform integration | ||
| Appointment booking integration | ||
| Applicant tracking system integration | ||
| Other integration via public APIs or flat file via SFTP | ||
| Single Sign On (SSO) supported | ||
| Support | ||
| In app and web chat with our Customer Support team | ||
| Strategic business reviews with your dedicated Customer Success Manager | ||
| 24/7/365 infrastructure and IT monitoring & SLAs | ||
| Roster optimisation | ||
| 1-click roster creation for 1 or more weeks | ||
| Auto-adherence to Junior Doctor contract regulations | ||
| Auto-adherence to targets, minimum and maximum staffing levels by activity | ||
| Auto-adherence to labour budgets | ||
| Auto-adherence to employee contract obligations | ||
| Auto-adherence to legal requirements | ||
| Fairness principles taken into account during auto-creation | ||
| Employee working preferences taken into account during auto-creation | ||
| Timed break placement optimisation | ||
| Auto-create vacant shifts if unable to meet demand |
Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY
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