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  1. Home
  2. Payroll and pay rules
  3. Pay rules

Pay rules

Hours coded the way your policy pays

Rotageek pay rules code worked hours and leave from your pay policy, covering basic pay, overtime and premiums, ready for sign-off and payroll.

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Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Payroll and pay rules

What pay rules do for you

  • Coded by your rules, not by hand

    Hours and leave are coded automatically from your pay policy, so managers never pick codes on timesheets. To change the coding, you change the rule.

    • ✓Basic, overtime and leave coded
    • ✓Each leave type coded separately
    • ✓Consistent coding across every site

  • Overtime on your terms

    Overtime starts after a set number of hours in the week or day, or after each person’s contracted hours. Tasks like training can be left out if you pay them separately.

    • ✓Fixed thresholds or contracted hours
    • ✓Weekly or daily overtime
    • ✓Exclude tasks from overtime

  • Premiums for unsocial hours

    Hours can be coded differently by day, time, task, site or bank holiday, with premiums paid on top of base hours without adding to hours worked.

    • ✓Night, Sunday and bank holiday premiums
    • ✓Rules by task or site
    • ✓Premiums calculated from base pay

Built with you, around your pay policy

Rotageek applies your pay policy to every hour worked, so timesheets arrive at payroll already coded. We build and test the rules with you, so they match how you pay from day one.

  • Coded by your rules, not by hand. Basic, overtime and each type of leave are coded automatically, with no picking codes on timesheets.
  • Overtime on your terms. Set it after fixed hours or contracted hours, weekly or daily, and leave out tasks you pay separately.
  • Premiums for unsocial hours. Nights, Sundays and bank holidays paid on top of base hours, by day, time, task or site.
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The platform

Explore the Rotageek platform

Payroll and pay rules is where this starts. See what else Rotageek does.

Payroll and pay rules
  • Pay rulesYou’re here→
  • Payroll export→
Scheduling→ 5 features Forecasting and labour planning→ 3 features Insights and AI→ 2 features Time and attendance→ 2 features Leave and absence→ 2 features Employee app and engagement→ 2 features HR→ 1 feature Platform and integrations→ 3 features

Pay rules FAQs

No. Hours are coded from your rules and can't be changed on the timesheet. To change the coding, the rule itself is updated.

Yes. A night or bank holiday premium can be paid on top of base hours for the same time. It doesn't add to the total hours worked.

Our implementation team maps your pay policy into rules with you and tests them against your own scenarios before they're used on live timesheets. Rules can differ by contract type or role.

See it with your own data.

A 30-minute demo, built around your sites and shift patterns.

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Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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