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  1. Home
  2. Payroll and pay rules

Payroll and pay rules

Leave the maths to us

Approved hours are calculated against your pay rules and exported straight to payroll, accurate and ready to go.

Book a demo
Timesheets‹ 12 Oct – 18 Oct, 2026 ›FiltersExport to payrollExport to payroll
LocationStatus · pay codesLast edited
✓Week 112/10/2026 – 18/10/20260 of 6 approved1 of 6 approved2 of 6 approved3 of 6 approved4 of 6 approved5 of 6 approved6 of 6 approved
✓ArndaleOutstandingTimesheet is blank✓ ApprovedBasic 284hOT ×1.5 18h-Just now
✓HeliosOutstandingTimesheet is blank✓ ApprovedBasic 196hOT ×1.5 6hSL 15h-Just now
✓Milton KeynesOutstandingTimesheet is blank✓ ApprovedBasic 241hOT ×1.5 12h-Just now
✓Oxford StreetOutstandingTimesheet is blank✓ ApprovedBasic 312hOT ×1.5 24hSL 7.5h-Just now
✓StockportOutstandingTimesheet is blank✓ ApprovedBasic 168h-Just now
✓Trafford ParkOutstandingTimesheet is blank✓ ApprovedBasic 226hOT ×1.5 9.5hSL 7.5h-Just now
✓ Ready for payrollPay rules applied · 1,526.5 hrs

Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Why it matters

Pay rules shouldn’t need a spreadsheet and a strong coffee

Overtime, premiums, shift allowances and local agreements stack up fast across sites and contracts, and every manual calculation is another chance for someone to be paid the wrong amount.

Rotageek applies your pay rules to approved hours automatically, so everything that reaches payroll is accurate, consistent and easy to explain if anyone asks.

  • Set up your pay rules once and apply them across every site and contract
  • Calculate overtime, premiums and allowances automatically, with no manual workarounds
  • Export to your payroll provider in exactly the format it needs
bike-shop-inventory

Sound familiar?

The problems we hear most, and the part of the platform that fixes each one.

  • “Pay rules are applied by hand and mistakes creep in”

    Pay rules →

  • “Every payroll run needs a manual clean-up”

    Payroll export →

  • “Employees question what they've been paid”

    Time and attendance →

  • “Our payroll system and rota don't talk to each other”

    Integrations →

Everything you need to get payroll right

From approved hours to a payroll file you trust.

  • Pay rules

    Rotageek pay rules code worked hours and leave from your pay policy, covering basic pay, overtime and premiums, ready for sign-off and payroll.

    Explore Pay rules →

  • Payroll export

    Rotageek's payroll integration sends signed-off hours to your payroll system in a file built to the layout your payroll team already imports.

    Explore Payroll export →
  • See how it all works together Book a demo
Customer story
Oseyo logo
Oseyo
Employees
201–500
Sector
Retail
“
The biggest benefit Rotageek gives us is visibility. Instead of chasing spreadsheets from store to store, we can now see what's happening across the business from one system. For the first time, payroll, HR and operations can all see the same workforce data in one place.
Isaac KweonOperations Director, Oseyo Read the case study →

Put the calculator down

Talk to our team about building your rules once and sending payroll clean, explainable exports every pay run.

Book a demo
Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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