- Employees
- 201–500
- Sector
- Care homes
Rota software for care homes
Safe staffing for every shift, without the agency spend
Match the right skills to resident needs and fill gaps from your own team before reaching for costly agency cover.
Trusted by ops teams managing thousands of shifts every week
For Care Home Operations
The right carers on shift, every shift.
- Consolidate your care workforce. Manage all staff types, from permanent to part-time, in a single rota platform. Rotageek’s care home rota software helps you plan fairer schedules faster, reducing admin time and improving continuity of care for residents.
- Keep up-to-date with compliance. Stay in line with labour laws and care home regulations. Our smart scheduling engine helps you build compliant rotas based on rest breaks, shift lengths and staff qualifications – without the spreadsheet stress.
- Reduce costs on agency staff. Build efficient rotas based on real-time demand to cut down on unnecessary agency spend. When additional cover is needed, Rotageek integrates with leading staffing solutions to help you fill gaps quickly with qualified workers.
For HR & People teams
Rotas your carers can rely on, with compliance built in.
- Keep your carers supported and engaged. Give your team access to their rotas, shift swaps and absence requests from their mobile, so they always know where they stand and have more say over when they work. That flexibility helps you hold on to the experienced carers your residents rely on.
- Control and reduce your costs. Forecast staffing needs against resident dependency, manage budgets proactively and fill gaps from your own team before turning to agency cover. With rota changes handled digitally rather than by hand, managers spend less time on admin and more time with residents.
- Run every home with confidence. Whether you manage one home or a growing group, our cloud-based platform brings rotas, timesheets and leave requests into one place, giving you a clear view of staffing across every site from any device.
For IT & Systems
Fits into the stack you already run.
- Integrate with your systems. Connect seamlessly with your HR, payroll, BI, communication and recruitment systems through our public APIs or flat file transfer via SFTP, so rotas, hours and pay stay in step across every home, whichever partners and platforms you use.
- Keep access secure and inspection-ready. Single sign-on (SSO) keeps logins simple for managers and carers alike, and a complete audit trail records every change made to the schedule, giving you a clear record of staffing decisions when regulators ask.
- Rely on it around the clock. Care never stops, so neither do we. Round-the-clock infrastructure monitoring and clear SLAs keep things running smoothly across every shift, with our Customer Support team on hand via in-app and web chat whenever you need them.
How Rotageek helps
One platform to untangle your scheduling
One connected platform for planning, shifts and people, integrated with the tools your business already runs on.
01PLAN
02RUN THE SHIFT
03PAY, PEOPLE AND PLATFORM
PLAN
Forecasting and labour planning
- Forecast demand with AI using sales, footfall and weather
- Model the staff and skills you need, hour by hour
- Set labour budgets by site, day and hour
PLAN
Scheduling
- Auto-build schedules that match forecast demand in minutes
- Stay compliant with contracts, skills and working-time rules
- Refine and adjust shifts with intuitive functionality
PLAN
AI Insights
- Ask anything in natural language and get instant, AI-powered answers
- Catch cost, overtime and compliance risks before they happen
- Put AI-driven decisions in every manager’s hands, from HQ to store
RUN THE SHIFT
Time and attendance
- Clock in by app, kiosk or geofence, with no buddy punching
- Catch lates, no-shows and overtime the moment they happen
- Send accurate, approved timesheets straight to payroll
RUN THE SHIFT
Leave and absence
- Request and approve leave from the app
- See absence in the rota, fill gaps fast and spot any trends
- Track entitlement and accruals automatically
RUN THE SHIFT
Employee app and engagement
- See shifts, swap and pick up extras anytime
- Set availability so rotas fit real life
- Keep every team in the loop, instantly
PAY, PEOPLE AND PLATFORM
Payroll and pay rules
- Apply complex pay rules and premiums automatically
- Send approved hours straight to payroll
- Cut pay queries and manual corrections
PAY, PEOPLE AND PLATFORM
HR
- Fully integrated with your rotas and hours
- Keep all your people data in one place
- Onboard, train and develop every hire
PAY, PEOPLE AND PLATFORM
Platform and integrations
- Connect to HR, payroll and POS systems
- Open APIs and ready-made integrations
- Enterprise-grade security and SSO
Customer story
The Rotageek implementation was a game changer for us. From the start, the team took the time to understand our needs and worked with us to create a solution that really fit. The pay rules engine was a huge win, solving a complex problem in a way that felt effortless by the time it went live.