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  1. Home
  2. Scheduling
  3. Skills and tasks

Skills-based scheduling

The right skills on every shift

With skills-based scheduling, every shift that needs a qualification or specialism goes to someone who has it. Plan staffing around the tasks that need doing, not just how many people are on.

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Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Scheduling

What skills and tasks do for you

  • Skills built into the rota

    Record each person’s skills and qualifications, from key holders and first aiders to forklift licences and medication training. Shifts and tasks that need a skill only go to people who hold it.

    • ✓Any skill or qualification you need
    • ✓Skills required for shifts and tasks
    • ✓Autoscheduler treats skills as a rule

  • Plan by task, not headcount

    See exactly what each person is doing on their shift, from tills to picking or care rounds. With Labour Modelling, your forecasts show how many people each task needs through the day.

    • ✓Colour-coded tasks on the rota
    • ✓Staffing per task from your forecasts
    • ✓Settings tailored to each site

  • Move tasks as demand changes

    Retasking moves work between people already on shift, so cover follows demand without changing anyone’s hours. Shift times and breaks stay exactly as planned.

    • ✓Retask across a site, team or date range
    • ✓Tasks only go to skilled staff
    • ✓Shift times and breaks unchanged

Skills-based scheduling that knows who can do what

A full rota still falls short without a key holder or first aider on shift, so Rotageek plans by skill and task, not just headcount.

  • The right skills on every shift. Shifts and tasks that need a skill only go to people who hold it.
  • Tasks you can see. Every shift shows colour-coded tasks, with staffing per task drawn from your forecasts.
  • Cover that follows demand. Retasking moves work between skilled staff already on shift, without changing their hours.
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The platform

Explore the Rotageek platform

Scheduling is where this starts. See what else Rotageek does.

Scheduling
  • Rota building→
  • Auto-scheduling→
  • Skills and tasksYou’re here→
  • Rules and compliance→
  • Flexible staffing→
Forecasting and labour planning→ 3 features Insights and AI→ 2 features Time and attendance→ 2 features Leave and absence→ 2 features Employee app and engagement→ 2 features Payroll and pay rules→ 2 features HR→ 1 feature Platform and integrations→ 3 features

Skills and tasks FAQs

A task is the work someone does on a shift, such as tills or fitting rooms. A skill is something a person is trained in or competent at, and not every task needs one.

No. One of the linked skills is enough.

Yes. Skills are a rule it must follow, alongside contracts, working time rules and availability.

See it with your own data.

A 30-minute demo, built around your sites and shift patterns.

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Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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