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  1. Home
  2. Scheduling
  3. Rules and compliance

Working time rules

Catch rule breaks before you approve the rota

Managers are warned when a shift breaks one of your working time rules, from rest and breaks to shift length and weekly hours, and the Autoscheduler builds rotas within them, so compliance is checked as you go.

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Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Scheduling

What rules and compliance do for you

  • Warnings before you approve

    Managers see a warning on any shift that breaks a working time rule, so they can fix it before the rota is approved. Rules can be set for each person, so contracts, younger workers and individual agreements are all covered.

    • ✓Rest, breaks and shift length
    • ✓Rules set for each person
    • ✓Hours left against each maximum

  • Rotas built inside the rules

    When the Autoscheduler builds a rota, working time rules come first, and cover, cost and preferences are worked out within them. Nothing is proposed that breaks a rule you’ve set.

    • ✓Minimum rest between shifts
    • ✓Minimum and maximum hours
    • ✓Limits on consecutive shifts

  • Fairness as one of your rules

    Beyond what the law requires, the Autoscheduler can apply your own policies, sharing weekend shifts across the team and taking staff preferences into account, alongside cover and cost.

    • ✓Weekends shared across the team
    • ✓Staff preferences taken into account
    • ✓Your own internal policies applied

Working time rules, checked before the rota goes out

Set your rules once and Rotageek flags any shift that breaks them, so managers can fix compliance issues before staff see the rota.

  • Rules that fit each person. Rest, shift length, days worked and breaks, set by person, site, contract or age.
  • Warnings on the shift. Managers see what’s wrong and how many hours are left before they approve.
  • Drafts built inside the rules. The Autoscheduler puts rest and hours limits first, then shares weekends fairly.
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The platform

Explore the Rotageek platform

Scheduling is where this starts. See what else Rotageek does.

Scheduling
  • Rota building→
  • Auto-scheduling→
  • Skills and tasks→
  • Rules and complianceYou’re here→
  • Flexible staffing→
Forecasting and labour planning→ 3 features Insights and AI→ 2 features Time and attendance→ 2 features Leave and absence→ 2 features Employee app and engagement→ 2 features Payroll and pay rules→ 2 features HR→ 1 feature Platform and integrations→ 3 features

Rules and compliance FAQs

No. It shows a warning on the shift so the manager can see the problem and fix it before approving. We set warnings up with you.

Yes. Each person can have their own scheduling rules, and break rules can differ by site or contract type.

Yes. Break rules can be set by age, so under-18s can get different breaks from adult staff. We set these up with you.

It warns, rather than blocks. Managers see a warning when a shift breaks someone's rules on rest, shift length or days worked, and can see how many hours each person has left against their maximum.

See it with your own data.

A 30-minute demo, built around your sites and shift patterns.

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