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  1. Home
  2. Employee app and engagement
  3. Shift swaps

Shift swapping

Shift swaps without the group chat

Staff swap shifts with colleagues in the Rotageek app, managers approve them in one place, and the rota updates automatically.

Book a demoTake the product tour

Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Employee app and engagement

What shift swaps do for you

  • Swaps from their phone

    Staff ask to swap a shift, or drop it for a colleague to pick up, in the Rotageek app, and can see where each request stands.

    • ✓Swap with a colleague
    • ✓Drop a shift for cover
    • ✓Track every request
  • Offered to the right people

    Dropped shifts only go to colleagues who can take them, so anyone without the right skills, with an expired qualification or already working at that time is left out.

    • ✓Matched on skills and qualifications
    • ✓Clashing shifts ruled out
    • ✓Alerts only to eligible staff
  • Approval that fits each site

    Managers approve or reject each request and see who volunteered. Where teams can agree swaps between themselves, those swaps can be approved automatically at that site.

    • ✓See who volunteered
    • ✓Auto-approve agreed swaps by site
    • ✓Rota updated once approved

Swaps and cover, sorted in the app

When plans change, staff sort cover in the Rotageek app and managers simply approve it, so shifts stay covered without the calls and messages.

  • Less chasing for managers. Every swap, drop and open shift is handled in one place, not across texts and phone calls.
  • Cover you can rely on. Only staff who are qualified and free can take a shift, so a swap never leaves a gap in skills.
  • More flexibility for staff. Your team can fit work around their lives, with extra hours available across the sites you manage.
The platform

Explore the Rotageek platform

Employee app and engagement is where this starts. See what else Rotageek does.

Employee app and engagement
  • Mobile app→
  • Shift swapsYou’re here→
Scheduling→ 5 features Forecasting and labour planning→ 3 features Insights and AI→ 2 features Time and attendance→ 2 features Leave and absence→ 2 features Payroll and pay rules→ 2 features HR→ 1 feature Platform and integrations→ 3 features

Shift swaps FAQs

That's your choice. Each site decides how shift swapping is approved: by default, swap and drop requests go to a manager to approve or reject, but a site can approve swaps two staff have agreed automatically.

Colleagues who can work it. Rotageek leaves out anyone without the skills the shift needs, including expired ones, and anyone already working at that time.

Yes. Managers send unfilled shifts to staff, who ask for them in the Rotageek app. The manager then chooses who works the shift.

See it with your own data.

A 30-minute demo, built around your sites and shift patterns.

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Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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