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  1. Home
  2. Multi-site

Multi-site scheduling

Every site, every rota, one view

Spot gaps, move staff where they’re needed and control labour costs across your estate

Book a demoTalk to sales

Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • The Entertainer
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • The Entertainer
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
Why Rotageek

Why multi-site operators choose Rotageek

Rotageek gives multi-site operators one platform for every location: area managers see rotas, cover and labour cost across sites, staff can be shared between locations, and every schedule stays on budget. Here’s why multi-site teams choose it:

  1. One view of every location. Area managers see rotas, cover and labour cost across all their sites in one place, rather than chasing each site for a spreadsheet.
  2. Share staff between sites. Fill gaps at one location with people from another, with the right skills and pay rules applied automatically.
  3. Forecasts demand per site. Labour demand is forecast down to 15-minute intervals for every location, and schedules respect the budgets you set.
  4. Live across your sites in weeks. Roll out site by site without a long implementation project.
See Rotageek in action
supermarket-checkout-scanning
How Rotageek helps

One platform to untangle your scheduling

One connected platform for planning, shifts and people, integrated with the tools your business already runs on.

01PLAN
02RUN THE SHIFT
03PAY, PEOPLE AND PLATFORM
PLAN

Forecasting and labour planning

  • ✓Forecast demand with AI using sales, footfall and weather
  • ✓Model the staff and skills you need, hour by hour
  • ✓Set labour budgets by site, day and hour
Explore Forecasting and labour planning →
Forecasting and labour planning in Rotageek
PLAN

Scheduling

  • ✓Auto-build schedules that match forecast demand in minutes
  • ✓Stay compliant with contracts, skills and working-time rules
  • ✓Refine and adjust shifts with intuitive functionality
Explore Scheduling →
Scheduling in Rotageek
PLAN

AI Insights

  • ✓Ask anything in natural language and get instant, AI-powered answers
  • ✓Catch cost, overtime and compliance risks before they happen
  • ✓Put AI-driven decisions in every manager’s hands, from HQ to store
Explore AI Insights →
Insights and AI in Rotageek
RUN THE SHIFT

Time and attendance

  • ✓Clock in by app, kiosk or geofence, with no buddy punching
  • ✓Catch lates, no-shows and overtime the moment they happen
  • ✓Send accurate, approved timesheets straight to payroll
05-leave-absence-v2
RUN THE SHIFT

Leave and absence

  • ✓Request and approve leave from the app
  • ✓See absence in the rota, fill gaps fast and spot any trends
  • ✓Track entitlement and accruals automatically
Leave and absence
RUN THE SHIFT

Employee app and engagement

  • ✓See shifts, swap and pick up extras anytime
  • ✓Set availability so rotas fit real life
  • ✓Keep every team in the loop, instantly
MyscheduleTeamShoreditchAll tasks ›18 – Dec 24Fri22No shiftsSat2312:15 – 21:00›Sun2412:00 – 20:30›25 – Dec 31Mon25No shiftsMyscheduleTeamShiftMollie GibbsSat, 23 Dec12:15 – 21:007h 45m · 60mWorking with ›12:15Fitting RoomsShoreditch14:4560m break15:45ServicesShoreditchSwap with another shiftDrop shift
PAY, PEOPLE AND PLATFORM

Payroll and pay rules

  • ✓Apply complex pay rules and premiums automatically
  • ✓Send approved hours straight to payroll
  • ✓Cut pay queries and manual corrections
Payroll and pay rules in Rotageek
PAY, PEOPLE AND PLATFORM

HR

  • ✓Fully integrated with your rotas and hours
  • ✓Keep all your people data in one place
  • ✓Onboard, train and develop every hire
Employee Record ELMO-selection
PAY, PEOPLE AND PLATFORM

Platform and integrations

  • ✓Connect to HR, payroll and POS systems
  • ✓Open APIs and ready-made integrations
  • ✓Enterprise-grade security and SSO
Platform and integrations in Rotageek
Proof
william-hill-logo-gold-white
1400
locations
Employees
1,001–5,000
Sector
Gaming & betting
“
We set an ambition in that early stage to get everyone’s schedules agreed and communicated well in advance; one that we could track in the scheduler and test ourselves against. The success rate for that goal has more than trebled, and that’s reflected in our colleague engagement.
Joe LeithDirector of Retail Analytics, William Hill Read the case study →
Integrations

Works with the systems you already run

Pre-built connectors for payroll, HR and POS, plus an open API. Data flows both ways, so rotas, hours and pay stay in sync.

Data in
POS & salesTransactions by 15-minute interval
FootfallVisitor numbers by site and hour
HR / HRISStarters, leavers, contracts and roles
Time clocksClock-ins, clock-outs and breaks
→↓
Forecasts, rotas, hours worked and pay rules in one platform.
ForecastingSchedulingTime & attendancePay rules
→↓
Data out
PayrollApproved hours, overtime and premiums
HR / HRISLeave and absence updates
Employee appPublished rotas and shift changes
BI & reportingLabour cost and cover data via API
See all integrations API information →
Security and compliance

Built to pass your security review

Certified security, UK data hosting and scheduling rules that keep every rota within employment law.

  • iso-27001-tile

    ISO 27001

    Independently audited information security management.

  • cyber-essentials-tile

    Cyber Essentials

    UK government-backed certification against common cyber threats.

  • sso-saml-tile

    SSO / SAML

    Sign in through your identity provider, with SCIM provisioning.

  • gdpr-tile

    GDPR

    Data processing agreements and full subject-access tooling.

Compliance built into every rota

  • ✓Working Time Regulations
  • ✓Breaks and rest periods
  • ✓Young worker rules
  • ✓Contracted hours and overtime

Controls for IT

  • ✓Single sign-on (SAML)
  • ✓Role-based permissions
  • ✓Full audit log
  • ✓UK / EU data residency

See how Rotageek works across your sites

A 30-minute demo, built around your sites and shift patterns.

Book a demo
Other business sizes Enterprise → Mid-market →
Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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