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  1. Home
  2. Single-site

Single-site scheduling

Rotas that run themselves, however big your site

From match days to peak season, build fair, compliant rotas in minutes and keep labour cost on budget across your whole site.

Book a demoTalk to sales

Trusted by ops teams managing thousands of shifts every week

  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
  • Screwfix
  • Hotel Chocolat
  • Hugo Boss
  • Poundland
  • The White Company
  • Our Coop
  • Truworths
  • Toolstation
  • Office
  • William Hill
  • Caffe Nero
  • Pets at Home
  • Lush
  • Dune London
  • Sephora
  • Charlotte Tilbury
  • Lakeland
  • Louis Vuitton
Why Rotageek

Why single-site businesses choose Rotageek

One site doesn’t mean simple scheduling. When hundreds of people work across different roles, zones and shifts in one location, Rotageek gives you forecasting and rota automation built to handle that complexity, without the admin.

  1. Build rotas in minutes rather than hours, with shifts scheduled automatically to forecast demand while respecting contracts, skills and working time rules.
  2. Keep labour cost under control by setting a budget and seeing the cost of every rota before you publish it.
  3. Keep your team in the loop, with shifts, swaps and leave requests all handled in the app, so managers no longer spend their time chasing people by text.
  4. Go live in weeks with a straightforward set-up and a named account manager who knows your site and supports you as your operation changes.
See Rotageek in action
stadium-security-night
How Rotageek helps

One platform to untangle your scheduling

01PLAN
02RUN THE SHIFT
03PAY, PEOPLE AND PLATFORM
PLAN

Forecasting and labour planning

  • ✓AI forecasts from sales, footfall and weather
  • ✓Set labour budgets by site, day and hour
  • ✓Spot peaks before they hit the floor
Explore Forecasting and labour planning →
Demand forecast · Sat 11 Oct+12% vs last Sat
09:0012:0015:0018:0020:00
Forecast demandScheduledUnder cover
PLAN

Scheduling

  • ✓Auto-schedule to forecast demand in minutes
  • ✓Respect contracts, skills and working-time rules
  • ✓Publish to every employee’s phone instantly
Explore Scheduling →
Leeds Briggate · Week 403 unpublishedPublish
Mon
Tue
Wed
Thu
Fri
Amira K.
08–16
08–16
12–20
08–16
Ben C.
09–17
09–17
09–17
14–22
Dev P.
06–14
06–14
06–14
06–14
Ella M.
12–20
12–20
17–22
12–20
PLAN

Insights and AI

  • ✓See labour cost, cover and performance in one place
  • ✓Ask questions of your data in plain English
  • ✓Get recommendations on where to act next
Explore Insights and AI →
Insights · Ask anythingAI
Which stores went over labour budget last week?
3 of 42 stores were over. Manchester Arndale was highest, driven by Saturday overtime.
Manchester Arndale+6.2%
York Coppergate+3.1%
Leeds Briggate+1.4%
Suggested: move 2 Saturday shifts to open pool →
RUN THE SHIFT

Time and attendance

  • ✓Clock in by app, kiosk or geofence
  • ✓Flag lates, no-shows and overtime as they happen
  • ✓Approve timesheets in a couple of clicks
Today · Leeds BriggateGeo-verified
AKAmira Khan07:58On time
BCBen Carter09:06Late 6m
DPDev Patel05:55On time
EMElla Morris-Not clocked in
RUN THE SHIFT

Leave and absence

  • ✓Request and approve leave from the app
  • ✓See absence alongside cover in the rota
  • ✓Track entitlement and accruals automatically
October · Leave calendar
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Amira K.
Ben C.
Dev P.
Ella M.
Finn W. requested 20–22 Oct
Cover available · 14 days leftDeclineApprove
RUN THE SHIFT

Employee app and engagement

  • ✓Swap and pick up shifts from their phone
  • ✓Set availability and preferences
  • ✓Keep everyone updated with team messages
Hi Anna
Your next shift
Tue 7 Oct
09:00–17:30
Sales · Leeds
Clock in
LeaveSwap
Tom R. picked up an open shift, Thu 12:00–20:00
ApproveView
PAY, PEOPLE AND PLATFORM

Payroll and pay rules

  • ✓Apply complex pay rules and premiums automatically
  • ✓Send approved hours straight to payroll
  • ✓Cut pay queries and manual corrections
Pay period · Sep 2026Rules applied
Pay element
Hours
Amount
Basic hours
412.5h
£4,950.00
Overtime ×1.5
18h
£324.00
Night premium
24h
£72.00
Holiday pay
22.5h
£270.00
Total
£5,616.00
Export to payroll
PAY, PEOPLE AND PLATFORM

HR

  • ✓Keep employee records in one place
  • ✓Manage onboarding and documents
  • ✓Powered by ELMO, connected to your rota
Employee recordPowered by ELMO
AK
Amira Khan
Supervisor · Leeds Briggate · 37.5h contract
Right to workVerified
Contract signedComplete
Food hygiene L2Expires in 21 days
Onboarding4 of 5 steps
PAY, PEOPLE AND PLATFORM

Platform and integrations

  • ✓Connect to HR, payroll and POS systems
  • ✓Open APIs and ready-made integrations
  • ✓Enterprise-grade security and SSO
rotageek
PayrollConnected
HRISConnected
Point of saleSyncing
Single sign-onConnected
FootfallConnected
Data warehouseAvailable
Proof
Bolton (white)
Bolton Wanderers
“
Rolling out Rotageek has been revolutionary for our stadium and hotel operations. We have a clearer insight into game-day labour costing and labour spend in the hotel, and our casual workers are thrilled to have a solution that gives them better control over their schedules. It’s so simple to use - during rollout, we had barely any questions from our staff! The Rotageek team has been so helpful and communication throughout the whole project has been excellent - couldn’t recommend them enough!
Amy CapstickGroup Head of HR at Bolton Wanderers Read the case study →
Integrations

Works with the systems you already run

Pre-built connectors for payroll, HR and POS, plus an open API. Data flows both ways, so rotas, hours and pay stay in sync.

Data in
POS & salesTransactions by 15-minute interval
FootfallVisitor numbers by hour
HR / HRISStarters, leavers, contracts and roles
Time clocksClock-ins, clock-outs and breaks
→↓
Forecasts, rotas, hours worked and pay rules in one platform.
ForecastingSchedulingTime & attendancePay rules
→↓
Data out
PayrollApproved hours, overtime and premiums
HR / HRISLeave and absence updates
Employee appPublished rotas and shift changes
BI & reportingLabour cost and cover data via API
See all integrations API information →
Security and compliance

Built to pass your security review

Certified security, UK data hosting and scheduling rules that keep every rota within employment law.

  • iso-27001-tile

    ISO 27001

    Independently audited information security management.

  • cyber-essentials-tile

    Cyber Essentials

    UK government-backed certification against common cyber threats.

  • sso-saml-tile

    SSO / SAML

    Sign in through your identity provider, with SCIM provisioning.

  • gdpr-tile

    GDPR

    Data processing agreements and full subject-access tooling.

Compliance built into every rota

  • ✓Working Time Regulations
  • ✓Breaks and rest periods
  • ✓Young worker rules
  • ✓Contracted hours and overtime

Controls for IT

  • ✓Single sign-on (SAML)
  • ✓Role-based permissions
  • ✓Full audit log
  • ✓UK / EU data residency
Visit the trust centreDownload security pack

Questions we get asked

Reuse last week’s rota, see hours and leave as you build, and approve it when it’s ready for staff. Or let the Autoscheduler draft the rota around your cover needs, rules and people, then check, adjust and approve it.

Yes. Rotageek runs one site or many on the same platform, so you can add sites as you grow. Oseyo brought 20 stores onto Rotageek in 12.5 weeks.

It depends on your setup. As an example, Oseyo had its first store live less than five weeks after kickoff.

See how Rotageek works for your site

A 30-minute demo, built around your team and shift patterns.

Book a demo
Other business sizes Multi-site → Mid-market →
Rotageek

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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