Payroll Made Powerful

Together, Rotageek and PayCaptain deliver a unified workforce management and payroll solution that improves accuracy, strengthens compliance and enhances the employee experience from scheduling through to pay.

Learn more about Pay Captain

Rotageek and PayCaptain together offer a modern, flexible approach to payroll that adapts to how your organisation wants to work.

With PayCaptain’s unique hybrid payroll model, you can choose either a fully managed payroll service or keep payroll in-house, while still benefiting from the same intelligent automation, compliance tools and real-time accuracy across every pay cycle.

Integrated with Rotageek, this partnership creates a seamless flow of data from workforce activity into payroll. The result is a joined-up experience from workforce data to payslip: less administration for your teams, fewer queries from employees and the confidence that everyone is paid correctly and on time, regardless of how you choose to run payroll.

Accurate data, every time

Shift schedules, attendance records, role updates and essential workforce data sync directly from Rotageek into PayCaptain in a payroll-ready format. This ensures every payroll run is based on precise, real-time information without duplication, manual rework or last-minute corrections.

Automated payroll and compliance

PayCaptain automates PAYE, National Insurance, pensions, statutory pay and more. With HMRC-approved calculations, ISO 27001-certified security and built-in legislative updates, payroll becomes simpler, faster and consistently compliant.

Flexible hybrid payroll

Run payroll internally using PayCaptain’s guided automation or hand it over to PayCaptain’s fully managed payroll team. The hybrid model means that as businesses scale, they can flex their service to the method that suits them without changing systems.

A people-first employee experience

PayCaptain’s award-winning mobile app empowers employees with instant payslip access, budgeting tools, financial guidance and flexible pay options. This increases transparency while supporting financial wellbeing across the workforce.

How does the integration work?

The Rotageek to PayCaptain integration securely transfers key workforce and scheduling data, including employee details, approved changes, hours worked and absence information, directly into PayCaptain. Once imported, PayCaptain’s intelligent payroll automation:

Identifies missing or inconsistent data
Applies correct payroll calculations automatically
Handles all PAYE, NI, pensions and statutory requirements
Completes payroll in just a few clicks
Sends instant payments to employees and HMRC
Generates all required payroll reports

This creates a streamlined, accurate payroll process with significantly less admin time.

Who is this integration for?

This solution is ideal for organisations across all industries using Rotageek to manage scheduling, workforce planning and operational staffing.

It is designed for businesses looking to:

Streamline payroll using real-time workforce data
Eliminate manual entry and error-prone processes
Improve employee satisfaction and financial wellbeing
Maintain compliance with the latest UK payroll legislation
Reduce admin time while increasing accuracy and efficiency
Choose between fully managed or in-house payroll without switching systems

Rota Geek Limited is a company registered in England and Wales with the company number 06783810 and registered address of Unit 6 & 7, Foundry Court, Foundry Lane, Horsham, West Sussex, England, RH13 5PY

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